Office Assistant 1 (Keyboarding)

Buffalo State College; Buffalo (NY); On-site; USD 19,718 - 28,084; Part time

Job summary

Buffalo State College is hiring for Office Assistant 1 (Keyboarding) positions. These roles involve substantial keyboarding, data entry, and document preparation across various office tasks.

Positions are temporary and may be full- or part-time, with responsibilities including typing into computerized systems and producing routine reports. Applicants should have a high school diploma or equivalent and demonstrate dependability and good attendance.

Qualifications

• Office Assistants 1 perform entry-level clerical and office support work.
• Experience with data entry and document formatting.
• Proficiency with MS Office is recommended.

Responsibilities

• Keyboarding, data entry, chart compilation or arrangement.
• Type, proofread, review, and correct correspondence and documents.
• Prepare routine reports or assist others in reports using established guidelines.

Skills

Keyboarding

Data entry

Documentation review

Typing into systems

Education

High school diploma or equivalent

Tools

Microsoft Office (Word, Excel)

Job description

Job Opportunities at Buffalo State University

Please see Special Instructions for more details.

Applicants will only be contacted on an as needed basis for interviews. Please do not call to inquire about your application status.
Applicants seeking a permanent appointment must pass a NYS Civil Service exam. For information on State examinations and a tentative schedule of upcoming examinations, visit the NYS Department of Civil Service website .

Position Information

About Buffalo State

Buffalo State is one of the largest comprehensive schools in the State University of New York system. As a civically minded, urban-engaged campus community located in the city’s cultural corridor, Buffalo State prides itself as having smaller learning environments coupled with larger university opportunities. Boasting a diverse and inclusive campus, Buffalo State is committed to the intellectual, personal, and professional growth of its students, faculty, staff, and alumni. The school’s mission is to deliver a broad array of high-quality and distinctive academic programs infused with diversity, creativity, and hands‑on learning opportunities for hardworking students who seek a personalized and affordable education that engages their minds and advances their careers. Buffalo State is dedicated to excellence in teaching, research, service, scholarship, creative activity, and cultural enrichment. With degree programs in education, the arts, science, arts and humanities, and professional studies, each year over 6,000 students choose Buffalo State. Buffalo State welcomes applicants who are committed to helping us fulfill our mission.

Posting Date

Posting Date 04/01/2025

Department

Department Human Resource Management Office

Line Number

Line Number temporary service

Budget Title

Rank/Grade

Rank/Grade SG-6

FTE

FTE Full-Time

FLSA

FLSA Non-Exempt

Negotiating Unit

Negotiating Unit CSEA

Appointment Type

Appointment Type Temporary

Jurisdictional Class

Jurisdictional Class Competitive (0)

Shift Hours

Hours will vary based on operational needs.

Department Operating Needs

Brief Job Description

This is a continuous recruitment posting to fill current and future temporary part‑time or full‑time Office Assistant 1 (Keyboarding) positions for up to three (3) months.
An Office Assistant 1 (Keyboarding) spends most of their work time performing keyboarding, data entry, chart compilation or arrangement, or tasks involving typing into computerized systems, including but not limited to: type, proofread, review, and correct correspondence, documents, records, and other written material; make appropriate corrections for format, accuracy, and validity; assist in gathering or compiling data for reports, graphs, charts, tables, or other products; create graphs, charts, or other visual aids to display data. May also prepare routine reports or assist others in the preparation of reports, following established guidelines.

Salary = $17.35/hourly

Required Qualifications

Office Assistants 1 perform entry‑level clerical and office support work, including processing transactions and maintaining records in a variety of organizational settings. Any given assignment may encompass a broad or narrow range of activities. Office Assistant 1 is a non‑supervisory class found at nearly all State agencies.

Preferred Qualifications

Dependability and a good attendance record.

Application Deadline Date

Open Until Filled Yes

Special Instructions to Applicant

Applicants will only be contacted on an as needed basis for interviews. Please do not call to inquire about your application status.
Applicants seeking a permanent appointment must pass a NYS Civil Service exam. For information on State examinations and a tentative schedule of upcoming examinations, visit the NYS Department of Civil Service website .

Buffalo State is an affirmative action/equal opportunity institution that subscribes to all federal, state, and SUNY legal requirements and does not discriminate against applicants, students, or employees on the basis of race, sex, ethnicity, national origin, sexual orientation, religion, age, disability, or marital or veteran status (Nondiscrimination Notice). Any violation of this policy should be reported to the Equity and Diversity Office, Cleveland Hall 415, [phone]. Buffalo State is a VEVRAA Federal Contractor. If you have any questions, please contact Jamie Warnes at [e-mail] or call [phone].

Applicants interested in positions may access the Annual Security Report ( ASR ) for SUNY Buffalo State at http://police.buffalostate.edu . The ASR contains information on campus security policies and certain campus crime statistics. Crime statistics are reported in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Applicants may request a hard copy of the ASR by contacting the SUNY Buffalo State University Police Department at [phone].

New York State Executive Order 161

Pursuant to Executive Order 161 , no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at [phone] or via email at [e-mail] . Further restrictions on using salary information in the hiring process appear in Labor Law §194-a .

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you hear about this employment opportunity?
  • Buffalo State website
  • Buffalo News
  • Buffalo Rocket
  • Challenger
  • Chronicle of Higher Education
  • HigherEdJobs
  • Panorama Hispano News
  • Employee Referral
  • Other
• * All applicants are subject to a pre‑employment background investigation. The college's Pre‑Employment Background Screening Policy is available at http://hr.buffalostate.edu/pre-employment-background-screening. Prior to an offer of employment, an applicant will be required to sign an authorization release form, allowing Buffalo State to conduct a background investigation. Failure of an applicant to sign the authorization release form will disqualify an applicant from further consideration for appointment.
  • I agree to comply with the college's policy.
  • I do not agree to comply with the college's policy. (Note, this selection will disqualify you from further consideration for appointment.)
• * Do you have a high school diploma or equivalent (e.g., GED)?
  • Yes
  • No
• * Please describe any office experience and computer proficiency with Microsoft Office software (e.g., Word, Excel).

  (Open Ended Question)

Documents Needed to Apply

Required Documents Optional Documents

• Resume / Curriculum Vitae
• Cover Letter
• Names and Contact Information for 3 Professional References