Office Assistant

Westminster Public Schools; Westminster (CA); On-site; USD 32,000 - 37,000; Full time

Job summary

Westminster Public Schools is seeking a school receptionist to support daily operations at our Westminster campus. The role handles front desk duties, visitor greeting, phone coverage, registration assistance, and basic health-related student care.

The ideal candidate holds a high school diploma, demonstrates excellent communication, customer service, and the ability to work with diverse student populations. Bilingual skills and CPR/First Aid readiness within 3 months are preferred.

Qualifications

• High School diploma or equivalent.
• Oral and written communication skills.
• English language skills.
• Interpersonal relations skills.
• Personal computer and keyboarding skills.
• Customer service and public relations skills.
• Ability to work with students with diverse backgrounds and abilities.
• Ability to promote and follow Board of Education policies and building and department procedures.
• Ability to recognize safety importance; follow safety rules and report unsafe conditions.
• Bilingual desired.
• Must pass background screenings.
• CPR and First Aid certifications required within 3 months of hire.
• Experience with diverse populations desired.

Responsibilities

• Supervises students before/after school and during morning/afternoon/lunch recess.
• Performs general receptionist duties including greeting visitors, answering phones, taking messages, and assisting with registration.
• Provides care for students who are ill or require first aid and notifies parents for pickup.
• Monitors students arriving/departing by bus.
• Tracks immunization records and notifies parents of missing shots; updates records after shots are given.
• Prepares for opening of school year and assists with registration.
• Creates certificates for rewards and honors (citizenship, honor roll, etc.).
• Prepares parent communications and newsletters for teachers to send home.
• Proctors computerized testing, prepares reports, and tracks student participation.
• Maintains strong customer service and community relationship.
• Performs other duties as assigned.

Skills

Communication

Oral and written communication

English skills

Interpersonal skills

Public relations

Diversity awareness

Safety awareness

Bilingual

Background checks

Computer skills

Education

High School diploma or equivalent

CPR/First Aid certification

Job description

8 hours per day, 200 days per year
CLASSIFICATION: NONINST 02 ($22.88-$26.63 per hour)

MINIMUM QUALIFICATIONS

• High School diploma or equivalent
• Oral and written communication skills
• English language skills
• Interpersonal relations skills
• Personal computer and keyboarding skills
• Customer service and public relations skills
• Ability to work with students with diverse backgrounds and abilities
• Ability to promote and follow Board of Education policies and building and department procedures
• Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator
• Bilingual desired
• Must pass various pre-employment background screenings
• CPR and First Aid certifications required within 3 months of hire
• Experience and/or skills working with culturally diverse populations desired

JOB RESPONSIBILITIES

• Supervises students before/after school and morning/afternoon/lunch recess
• Performs general receptionist duties including greets and assists visitors, answers the office phones, takes messages and transfers phone calls, assists with registration
• Performs care for students, who are feeling ill or require first aid. Records on a chart and contacts the parents to pick up student if needed
• Supervises students arriving and departing on buses
• Tracks student immunization records, contact parents regarding missing shots and update records after shots are given
• Prepares for opening of school year and assists with registration before/during the school year
• Creates certificates for all rewards and honors given out monthly or quarterly (good citizen, honor roll, citizenship, etc.)
• Prepares parent communications and newsletters for distribution to teachers for students to take home
• Proctors computerized testing, prepare reports, and track student participation
• Strong customer service skills and relationship building with community
• Performs other duties as assigned

Westminster Public Schools is an Equal Opportunity Employer. District policy prohibits discrimination against any applicant on the basis of race, color, creed, religion, national origin, ancestry, sex, sexual orientation, gender identity, gender expression, genetic information, marital status, veteran status, age, or disability, or other legally protected characteristics. Westminster Public Schools is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs and activities. To request reasonable accommodation or to address matters of discrimination, please contact the Chief of Staff, 6933 Raleigh Street, Westminster, CO 80030, phone: [phone], email: [e-mail]. Although the position is based at a school/department, the employer is Westminster Public Schools.