Office Assistant

VHR Solutions; Remote; USD 35,000 - 45,000; Full time

Job summary

A reliable office services provider is seeking an Office Assistant to support day-to-day operations. This role involves managing office administration, documentation, travel management, and ensuring operational efficiency. The ideal candidate should possess strong documentation skills, proficiency in MS Office, and a solid understanding of administrative processes. Join a vibrant team where your organizational and multitasking skills will make a significant impact on office operations.

Qualifications

• Strong understanding of administrative, operational, and basic accounting processes.
• Hands-on experience with Zoho Books and Tally.
• Knowledge of invoicing and expense tracking.

Responsibilities

• Support daily office operations and administrative tasks.
• Assist in preparation of financial statements and employee cost analysis.
• Manage stationery and office supply inventory.

Skills

Administrative understanding

Zoho Books

Tally

Documentation skills

Organizational abilities

MS Office proficiency

Basic office administration

Job description

We are looking for a reliable Office Assistant to support day-to-day office operations. The office Executive will be responsible for managing office administration, operational coordination, documentation, travel management, and internal systems. The role requires a detail-oriented professional capable of handling day-to-day operations efficiently.

Key Responsibilities

• Support daily office operations and administrative tasks.
• Assist in preparation of financial statements, cost sheets, employee cost analysis, and AWS costing sheets.
• Manage stationery and office supply inventory
• Assist with basic documentation, scanning, filing, and photocopying
• Support audit-related documentation and financial data requirements.
• Perform other office-related duties assigned by management
• Draft official letters, notices, and business communication as instructed by management.
• Act as the point of contact for all office operations and administrative matters.

Required Skills

• Strong understanding of administrative, operational, and basic accounting processes
• Hands-on experience with Zoho Books, Tally and operational systems.
• Knowledge of invoicing, receivables, and expense tracking
• Excellent documentation and communication skills
• Strong organizational, multitasking, and coordination abilities
• Proficiency in MS Office and cloud-based tools (OneDrive)
• Basic office administration knowledge.
• Ability to follow instructions and complete tasks on time.
• Polite, responsible, and proactive attitude.