Office Assistant

Suntex Marinas; Town of Florida (NY); On-site; USD 36,000 - 48,000; Full time

Job summary

Suntex Marinas in New York is looking for an Office Assistant to support management with administrative tasks such as data entry, filing, accounts receivable, contracts, events and guest services.

You will handle reservations for water sports rentals, answer calls and emails, greet guests, provide directions, assist with inventory and billing, and adapt to a fast-paced environment with weekend/holiday shifts.

Qualifications

• Must have some experience in an office environment.
• Must be adaptable to a fast-paced environment.
• Must have flexible schedule to include working weekends and holidays during busy season.

Responsibilities

• Perform administrative functions including data entry, collection of A/R, filing and greeting guests.
• Assist with booking reservations for water sports rental.
• Answer phone calls, emails, greet guests, provide directions, may assist with inventory, and billing.

Education

Must have some office experience

Flexible schedule including weekends/holidays

Adaptability to a fast-paced environment

Job description

JOB POSTING

JOB TITLE: Office Assistant

DEPARTMENT: Administration

REPORTS TO: Marina Administrative Manager

Position Purpose

The Office Assistant is responsible for assisting management with administrative tasks such as data entry, filing, A/R, contracts, events, assisting with guests or any other duties assigned by management. They will be required to interact with our guests and employees in a professional manner. They must provide excellent customer service. The essential duties will vary from property to property.

DUTIES AND RESPONSIBILITIES

• Responsible for performing administrative functions which will include, data entry, collection of A/R, filing and greeting guests
• Assist with booking reservations for water sports rental
• Answer phone calls, emails, greet guests, provide directions, may assist with inventory, and billing

EDUCATION AND EXPERIENCE

• Must have some experience in an office environment
• Must be adaptable to a fast-paced environment
• Must have flexible schedule to include working weekends and holidays during busy season

WORKING CONDITIONS/PHYSICAL REQUIREMENTS

• Must be able to independently lift, carry, push, and pull up to fifteen (15) pounds
• Must be able to swim or be willing to wear a personal flotation device in instances of emergency
• Must be able to perform simple grasping, fine manipulation, and repetitive hand & arm

STATEMENT OF PURPOSE

This document provides descriptive information about the above Suntex Marinas position. Work performed by incumbents in this position may vary. Although this document may be used for recruiting, staffing, or career planning, the information contained herein should only be used as a guideline or recommendation for the content of and qualifications for this position. An individual’s ability to meet the qualifications and capabilities described in this document is not a guarantee of employment or promotion. Suntex Marinas reserves the right to make changes to this document as deemed necessary without providing advance written notice.

Suntex Marinas provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, veteran status, or any other consideration made unlawful by federal, state, or local laws. Suntex Marinas is committed to providing reasonable accommodation for qualified applicants, and employees with disabilities to ensure they enjoy equal access to all employment opportunities and benefits of employment as required by the Americans with Disabilities Act.