Office Assistant

Northeast Fire-Rescue LLC; Thomaston (CT); On-site; USD 30,000 - 39,000; Part time

Benefits offered by this job

Sick leave

401k

Job summary

Northeast Fire-Rescue LLC is seeking a dependable, detail-oriented Part-Time Administrative Assistant to support our EMS and fire staffing operations in Thomaston, CT.

You’ll provide daily admin support to the Administrative & HR Manager and CEO, schedule interviews, onboarding, and maintain credentials and files in ADP, SharePoint, Microsoft Office.

Qualifications

• Administrative or office management experience
• Strong organizational and multitasking skills with attention to detail
• Excellent written and verbal communication skills
• Comfortable working both independently and in a collaborative team
• Able to handle confidential information with discretion

Responsibilities

• Provide daily administrative support to Administrative & HR Manager & CEO
• Assist with scheduling interviews on ADP & Microsoft Office
• Assist with scheduling monthly leadership meetings
• Upload certifications to ADP (EMT, Paramedic, Firefighter, CPR, etc.) and file accordingly in SharePoint
• Communicate with staff and clients professionally via phone, email, and text
• Support onboarding: verify credentials, coordinate background checks, process paperwork
• Assist in ordering office supplies and uniforms; picking up
• Assist in monthly audits

Skills

Strong organizational skills

Multitasking

Excellent written & verbal comms

Team collaboration

Education

High school diploma or equivalent

Associate degree in Book-Keeping or Medical Billing

Tools

Microsoft Office

SharePoint

Scheduling/workforce software

Job description

Northeast Fire-Rescue is a professional EMS and fire staffing agency dedicated to providing skilled and dependable emergency service personnel to departments and organizations across the region. Our mission is to support communities with reliable responders while upholding the highest standards of integrity, compliance, and operational excellence.

Position Overview

We’re looking for a dependable, detail-oriented Part-Time Administrative Assistant to join our growing team. In this role, you’ll handle administrative tasks that keep our EMS and fire staffing operations running smoothly. This role is perfect for someone with administrative experience—especially in EMS, fire service, or healthcare staffing—who values flexibility and meaningful work

Key Responsibilities

• Provide daily administrative support to Administrative & HR Manager & CEO
• Assist with scheduling interviews on ADP & Microsoft Office
• Assist with scheduling monthly leadership meetings
• Upload certifications to ADP (EMT, Paramedic, Firefighter, CPR, etc.) and file accordingly in SharePoint
• Communicate with staff and clients professionally via phone, email, and text
• Support onboarding: verify credentials, coordinate background checks, process paperwork
• Assist in ordering office supplies and uniforms; picking up
• Assist in monthly audits

Required

• Administrative or office management experience
• Strong organizational and multitasking skills with attention to detail
• Excellent written and verbal communication skills
• Comfortable working both independently and in a collaborative team
• Able to handle confidential information with discretion

Preferred

• EMS/fire service knowledge
• Proficient in Microsoft Office (Word, Excel, Outlook, etc.) and SharePoint
• Familiarity with scheduling or workforce management software
• High school diploma or equivalent required; Associate degree or equivalent in Book-Keeping or Medical Billing
• Role: In-office
• Part-Time Hours: 12 hours/week (flexible, typically 4 hours/day)
• Occasional after-hours communication for urgent staffing needs may be required

Compensation

$25/hour

Part-time benefits include Part Time Sick Leave and a 401k