Office Assistant

INTOWN SUITES; Sandy Springs (GA); Híbrido; USD 32.000 - 44.000; Jornada completa

Descripción de la vacante

InTown Suites is seeking an Office Assistant to support daily office operations in a hybrid Atlanta office. The role includes greeting visitors, answering calls and emails, data entry, and meeting logistics support. Strong MS Office skills and 5+ years of clerical experience are preferred.

Responsibilities include handling mail, document formatting, confidential information, and timely email responses while maintaining a professional, organized work environment.

Formación

• High School Diploma required.
• Proficiency with MS Office and Excel.
• 5+ years in a similar role.
• Experience with clerical tasks and data entry.
• Excellent communication and customer service skills.

Responsabilidades

• Greet visitors and answer, route, and respond to calls and emails.
• Sort and distribute mail and deliveries; prepare outgoing mail.
• Copy, scan, print, and format documents as requested.
• Enter, update, and verify data in company systems and spreadsheets.
• Set up conference rooms and support meeting logistics.
• Handle confidential information with discretion.
• Respond to emails in a timely manner.
• Assist with general office duties as assigned.

Conocimientos

Excellent communication

Customer service oriented

Strong organizational skills

Team player

Ability to work independently

Attention to detail

Proficient in Microsoft Office

Educación

High School Diploma

Herramientas

Microsoft Office

Excel

Descripción del empleo

It's fun to work in a company where people truly BELIEVE in what they're doing!We're committed to bringing passion and customer focus to the business.Position Responsibilities: EssentialPerform general clerical and administrative tasks to support daily office operations.Greet visitors and answer, route, and respond to phone calls and emails.Sort, distribute, and prepare incoming and outgoing mail and deliveries.Efficiently copy, scan, print, and format documents as requested. Scan physical documents using provided scanning equipment, ensuring clarity and accuracy of digital copies.Enter, update, and verify data in company systems and spreadsheets.Keep supply areas stocked and order supplies as necessary and request equipment repairs as needed.Set up conference rooms and support meeting logistics.Handle confidential information with discretion.Respond to emails in a timely mannerPerform other duties assigned by managrEssential Skills/Credentials/Experience/EducationHigh School Diploma requiredProficient Microsoft Office and Excel skills requiredMinimum 5 years’ experience in a similar role. Office or clerical experience preferred.Attention to detail in managing files, records, and documentation.Familiarity with office equipment, such as copiers and scanners.Customer service oriented with a friendly and helpful demeanor.Superior listening, written, and verbal communication skills.Able to effectively and comfortably communicate with all levels of employees both client facing and internal.Demonstrates strong organizational/time management skills, a team-player who can work well in a dynamic, fast-paced environment. Strong interpersonal skills, adaptability, flexibility, and problem-solving skills.·Willingness to support colleagues and contribute to a positive work atmosphere·Ability to work independently and take initiative when needed.Mental and Physical DemandsWork Environment: Typical office environment – moderate noise level.Physical Demands:Indoor work with hard and carpeted surfaces.The position will be physically located in the Atlanta office; working remotely outside of Company Directed Guidelines is not permitted. Currently, the in-office work model is a hybrid with 2 days remote/3 days in the office. The Office Assistant works in office Tuesday, Wednesday and Thursday.Sitting/standing for eight (8) hour shifts.Must be able to remain in a stationary position 50% of the timeThis position is occasionally required to sit; climb or balance; and stoop and kneel. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.Extensive use of hands and fingers for manipulation of keyboard, answering phone calls, calculator, copy machine, computer printer/scanner and other office productivity machinery.Use of computer terminal, which requires extensive eye contact with a video display terminal.Travel Demands: ·N/A.The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by managers/supervisors as deemed appropriate. This document does not represent an expressed or implied contract of employment nor does it alter your at-will employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.