Office Assistant

Brownstein Hyatt Farber Schreck; Sacramento (CA); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401k + match

Profit sharing

Vacation/Sick/Personal time off

Job summary

Brownstein Hyatt Farber Schreck is seeking an Office Assistant for its Sacramento office. The role supports daily operations and provides general administrative assistance to the Office Administrator.

Responsibilities include answering phones, greeting clients, coordinating vendors, managing meeting spaces, and assisting with light IT tasks. The ideal candidate has at least two years in an administrative role, strong communication, and a professional, reliable demeanor.

Qualifications

• Must have a minimum of 2 years of experience in an administrative role.
• Professional demeanor, excellent communication, and customer-focused attitude.
• Able to thrive in a fast-paced environment with evolving responsibilities.
• Proficient in Microsoft Office and quick to learn new software.
• Must be reliable and maintain a consistent schedule.

Responsibilities

• Answering phones and greeting clients; coordinate outside vendors.
• Manage conference rooms, catering, and meeting setup/teardown; order supplies.
• Light IT tasks under Help Desk supervision; set up AV for Zoom/Teams meetings.
• Support daily operations, travel arrangements, and expense reimbursements.

Skills

Office software proficiency

Professional demeanor

Strong communication

Reliability

Tools

Microsoft Office

Job description

After opening its doors in Denver in 1968, Brownstein Hyatt Farber Schreck has since expanded around the country, with 14 offices, with 700+ employees and 300+ attorneys and policy professionals nationwide. And with over 55 years in the industry, we’re committed to creating strong relationships with not only our clients, but with each other and our communities. Are you looking for camaraderie, collaboration and a challenge? Are you looking for an environment committed to creating strong relationships and building a collaborative culture? If so, we want you at Brownstein.

At Brownstein, clients get access to the top legal minds in the industry, powerful policy knowledge, and best-in-class business acumen to solve businesses’ toughest challenges. Brownstein is a law and lobbying firm that has been making moves for more than 50 years to stay at the vanguard of its industry. You’ll find this firm at the heart of many of the most important cases, the most significant deals, and the country’s most pivotal legislation. Brownstein—we’re all in. For more information, visit us at bhfs.com.

We have an immediate need for an Office Assistant to join our Sacramento office. This role will handle a variety of responsibilities each day supporting the daily operations of our Sacramento office as well as providing general administrative assistance to the Office Administrator.

Essential Duties and Responsibilities:

• Answering phones, greeting clients, coordinating outside vendors, managing mail and deliveries with courier, FedEx, UPS
• Managing conference room and flex office reservations, ordering catering, and taking care of meeting set ups and tear downs ordering office supplies, maintaining office organization and appearance, scheduling office maintenance needs with building management
• Performing light IT-related tasks under direct supervision from the Help Desk, such as rebooting equipment, establishing the a/v connection for Zoom and/or Microsoft Teams meetings, setting up ancillary devices (i.e. telephone headsets, Bluetooth accessories, etc.)
• Supporting the office administrator with daily operational needs, special event planning, budget tracking, making travel arrangements, submitting expense reimbursements and other projects as assigned

Required and Preferred Qualifications:

• Must have a minimum of 2 years of experience in an administrative role
• The successful candidate will possess a professional demeanor, excellent communication skills, and a friendly, customer-focused attitude
• Must be flexible and able to thrive in a fast paced work environment with an evolving mix of responsibilities
• A highly motivated self-starter, who possesses strong communication and organizational skills
• A high degree of proficiency within Microsoft Office and a comfort level to pick up new software is required
• Must be able to maintain a consistent schedule and be highly reliable
• This is a fully onsite position based in our Sacramento office. Employees are expected to work from the office Monday through Friday during standard business hours. Remote or hybrid work is not available for this role.

Compensation and Benefits:

Brownstein Hyatt Farber Schreck offers a benefits package that includes medical, dental, vision, 401k + match, profit sharing, and vacation/sick/personal time off, in addition this role pays overtime for hours worked above 40 per week. We are offering salary for this role ranging from $50,000-$60,000.

• medical
• dental
• vision
• 401k + match
• profit sharing
• vacation/sick/personal time off

Brownstein Hyatt Farber Schreck is an equal opportunity employer

Brownstein will make reasonable accommodations for qualified individuals with disabilities in compliance with the Americas with Disabilities Act of 1990, as amended by the Americas with Disabilities Act Amendments Act of 2008, interpretive regulations and other authority, and applicable state laws.

While Brownstein does not discriminate on the basis of citizenship, the successful candidate must be legally authorized to work in the United States without requiring sponsorship of a work visa, or Brownstein assuming sponsorship of an existing work visa; including student visas with an OPT/CPT designation.