Office Assistant

Abacus; Providence (RI); On-site; USD 20,664 - 34,440; Part time

Benefits offered by this job

On-site parking available

Standard hourly pay with overtime

Job summary

Abacus in Providence, RI is seeking an Administrative & Logistics Coordinator for a 4-month position. This role involves coordinating events, managing calendars, and acting as a point of contact for vendors. Ideal candidates should have 1-3 years of relevant experience and a strong proficiency in MS Office and Google Suite.

The position requires on-site work with standard hourly pay and overtime as approved, along with benefits such as on-site parking availability.

Qualifications

• 1-3 years of experience in events or administration.
• Detail-oriented and flexible, able to work under pressure.
• Strong organizational skills and customer service orientation.

Responsibilities

• Coordinate complex calendars and team shifts.
• Act as point of contact for external vendors.
• Support event setup and monitor safety compliance.
• Manage departmental inbox and prioritize requests.
• Execute tasks according to University Grid protocols.

Skills

Event coordination

Administration

Computer literacy

Communication skills

Education

High School Diploma or GED

Tools

MS Office

Google Suite

Excel

Job description

Job Title:

Administrative & Logistics Coordinator

Location:

Sayles Hall, 81 Waterman Street, Providence, RI 02912 (100% on-site)

Schedule:

8:30 AM – 5:00 PM, 40 hours per week; weekend events and overtime approved as needed.

Duration:

4 months (expected end May 31, 2026; may be extended)

Pay:

Hourly, standard hourly rate; overtime approved.

Responsibilities:

• Coordinate complex calendars, team shifts and room bookings via 25Live or similar campus systems.


• Act as point of contact for external vendors (rentals, catering, AV) and maintain inventory of event assets.


• Adhere to departmental data entry standards, replicate templates, and update Live documents and checklists in real time.


• Support event setup on‑site, monitor safety compliance and ADA accessibility, and assist with special projects as assigned.


• Manage departmental inbox as a gatekeeper, prioritize urgent requests, and maintain a professional zero‑inbox philosophy.


• Provide high‑standard customer service and facilitate communication with Facilities & Campus Operations shops.


• Execute tasks per University Grid protocols, conduct on‑site quality checks, and support the Supervisor during high‑profile events.

Qualifications:

• 1–3 years of experience in events, administration, or computer literacy.


• High School Diploma or GED required.


• Proficiency in MS Office and Google Suite; basic Excel skills.


• Detail‑oriented, flexible, and calm under pressure.


• Strong organizational and communication skills.

Benefits & Additional Information:

• Standard hourly pay with approved overtime.


• On‑site parking available on street and metered; manager will provide parking guide.


• Non‑exempt position (FLSA).