office assistant

Prorehab Healthcare Group of Companies; Pleasanton (CA); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

401(k) matching

Dental insurance

Job summary

ProRehab HealthCare Group of Companies in Pleasanton, CA is seeking an Office Assistant to support patients, staff, and operations in a busy healthcare environment. You will handle receptionist duties, scheduling, records management, billing support, and administrative tasks with a patient-first mindset.

This role offers growth opportunities within a collaborative team, exposure to healthcare operations, and the chance to contribute to high-quality patient care in a dynamic setting.

Qualifications

• High school diploma or equivalent required; associate's degree preferred.
• Experience in an administrative or office support role, preferably in healthcare.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Friendly, professional demeanor with a patient-first attitude.

Responsibilities

• Greet and assist patients, visitors, and staff in a professional and welcoming manner.
• Answer and direct incoming phone calls, emails, and correspondence.
• Schedule appointments and manage calendars for clinical and administrative staff.
• Maintain and organize patient records, files, and office documentation.
• Support billing, data entry, and insurance verification processes.
• Order and manage office supplies and inventory.
• Assist with general clerical duties including copying, scanning, and filing.

Skills

Microsoft Office Suite

Education

High school diploma or equivalent

Associate's degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Benefits

• 401(k)
• Health insurance
• Paid time off
• 401(k) matching
• Dental insurance

About the Role

ProRehab HealthCare Group of Companies is looking for a motivated and organized Office Assistant to join our team in Pleasanton, CA! This is a fantastic opportunity to be part of a dynamic healthcare environment where your administrative skills will make a real difference in the lives of patients and staff alike.

Responsibilities

• Greet and assist patients, visitors, and staff in a professional and welcoming manner
• Answer and direct incoming phone calls, emails, and correspondence
• Schedule appointments and manage calendars for clinical and administrative staff
• Maintain and organize patient records, files, and office documentation
• Support billing, data entry, and insurance verification processes
• Order and manage office supplies and inventory
• Assist with general clerical duties including copying, scanning, and filing

Requirements

• High school diploma or equivalent required; associate's degree preferred
• Prior experience in an administrative or office support role, preferably in healthcare
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills
• Ability to multitask and prioritize in a fast-paced environment
• Friendly, professional demeanor with a patient-first attitude

About Us

ProRehab HealthCare Group of Companies is a trusted provider of comprehensive rehabilitation and healthcare services serving the Pleasanton, CA community. Our patients choose us for our compassionate, high-quality care and our commitment to helping them achieve their best health outcomes. Our team members thrive in a supportive, collaborative workplace where professional growth and making a meaningful impact go hand in hand.