OFFICE ASSISTANT

Krise Transportation, Inc.; Penn Hills (Allegheny County); On-site; USD 22,000 - 30,000; Part time

Job summary

Krise Transportation, Inc. is seeking an Office Assistant for a part-time, non-exempt hourly role at a school bus terminal. The position reports to the Terminal Manager and may involve driving a school bus or van route as needed.

Responsibilities include supporting operations, payroll processing, and coordination with schools. Ideal candidates will have a PA CDL with endorsements, a high school diploma, and prior office experience.

Qualifications

• Must have or obtain PA CDL with Passenger, School Bus & Air Brake Endorsements
• Current driver physical satisfactory for operation of a commercial vehicle with student passengers
• High School Diploma or equivalent required
• Preferred prior office or administrative experience

Responsibilities

• Assist the Terminal Manager and staff in daily operations of the facility
• Assist in collecting and preparing reports for the school district
• Assist with billing to the school district and third-party charter runs
• Coordinate employment applicant intake, credentialing and onboarding processes
• Communicate with schools about calendars, incidents, and concerns; staff and parents relations
• May assist with payroll input, review and processing (depending on terminal staffing)
• Assist with routing, dispatch, and other operations-related duties as needed
• Maintain payroll-related records and documentation as assigned
• Follow company policies and state/federal regulations
• Answer phones and operate two-way radios
• Perform all other duties as assigned

Skills

Microsoft Office

Written communication

Verbal communication

Customer service

Problem solving

Adaptability

Education

High School Diploma or equivalent

Commercial Driver's License (PA) with Passenger, School Bus & Air Brake endorsements

Job description

Office Assistant

$19.00 an hour Based on Experience.

Description:

The position of an Office Assistant is a Part Time non-exempt hourly position with responsibility for a wide variety of administrative duties within a school bus terminal. This position reports to a Terminal Manager and/or Assistant Terminal manager and works closely with the terminal staff, operations and maintenance teams. As required by the needs of the business the Office Assistant will also drive a school bus or van route.

Duties & Responsibilities:

• Assist the Terminal or Assistant Manager and other staff in the overall day-to-day operations of the facility
• Assist in the collection and preparation of all reports for the school district.
• Assist with billing to the school district and any third-party charter runs.
• May be responsible for coordinating employment applicant intake, credentialing and related documentation in the hiring and on-boarding process.
• Assist with communication between the company and schools regarding calendars, complaints, bus incidents; communications with parents regarding issues and concerns; communications with drivers and monitors.
• Depending on terminal level staffing and skill sets, may be trained and assigned to input, review and process payroll.
• Depending on terminal level staffing and skill sets may be trained to perform routing, dispatch, bus video review, training, safety or other operations related duties.
• Depending on terminal level staffing and skill sets, may be trained to perform maintenance related recordkeeping and documentation
• Responsible for carrying out all company policies and State & Federal applicable regulations.
• Follow company policies regarding pupil/client management and relations with parents, teachers, guardians, and the public in general.
• Will be required to answer phones and two-way radios.
• All other duties as assigned.

Qualifications

• Must have or (obtain through company-provided training) a PA (or reciprocal state) Commercial Drivers License with Passenger, School Bus & Air Brake Endorsements
• Current driver physical examination allowing operation of a commercial vehicle with student passengers
• A minimum of a High School Diploma or equivalent
• Preferred prior office or administrative experience

Knowledge and Skills

• PC skills (use of Microsoft Office applications), written and verbal communication skills, and customer service skills are essential. Ability to deal with problems and find solutions. Should provide excellent customer service to external and internal customers.
• Preferred to have knowledge of Federal and State regulations that impact the school bus operations
• Must be willing to participate in classes that are offered to enhance knowledge.
• Must conduct oneself in a professional manner
• Must be highly motivated and demonstrate flexibility and adaptability to change