Office Assistant

Ampi; Paynesville (MN); On-site; USD 42,000 - 55,000; Full time

Benefits offered by this job

PTO

401k

Short-term disability

Health insurance

Dental insurance

Vision insurance

Life insurance

Flexible spending accounts

Employee assistance programs

Job summary

AMPI, a Midwest-based dairy cooperative, seeks an Accounts Payable/Finance Clerk to support purchasing, invoicing, data entry, and month-end close in a manufacturing environment. You will handle PO creation, invoice coding in ERP, and reporting while assisting with general office tasks.

Qualified candidates have a high school diploma (GED) and 1–3 years of relevant experience; associate degree in accounting is a plus. ERP experience (JDE/Oracle) is preferred and manufacturing exposure is a plus.

Qualifications

• High School Diploma or GED required.
• Associate degree in accounting or related field preferred.
• 1–3 years of relevant work experience preferred.
• Prior manufacturing experience a plus.
• Experience with Word, Excel and Outlook preferred.
• ERP experience with JDE or Oracle preferred.

Responsibilities

• Create purchase orders for managers and supervisors.
• Assign and match purchase orders with receiving documents and invoices.
• Code invoices with correct G/L number for payment.
• Obtain signatures, prepare the upload spreadsheet for payment.
• File copies of all AP documentation.
• Create capital appropriation approvals for payments to vendors.
• Retail and petty cash accountability.
• Assist in answering the phone, greeting customers, suppliers and visitors.
• Enter data into the JDE and DSI computer systems.
• Monthly reporting for month end close.
• Prepare a variety of reports and correspondence for on-time, accurate documents.
• Maintain computerized records system for departmental records, files and reports.
• Perform back-up office responsibilities.
• Other duties as assigned.

Education

High School Diploma or GED

Associate degree in accounting or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

JDE

Oracle

Job description

Detailed description

AMPI owns six Midwest-based manufacturing plants where 10 percent of the nation’s American-type cheese and processed cheese is produced. The cooperative’s award-winning cheese and powdered dairy products are marketed to foodservice, retail and food ingredient customers. In 2019, the co-op launched its Dinner Bell Creamery brand and accompanying Co-op Crafted promise, highlighting more than 50 years of dairy farm families partnering with skilled cheesemakers.

This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.

ESSENTIAL RESPONSIBILITIES

• 1. Create purchase orders for managers and supervisors.


• 2. Assign and match purchase orders with receiving documents and invoices.


• 2. Code invoices with correct G/L number for payment.


• 3. Obtain necessary signatures, make copies, and prepare the upload spreadsheet for payment.


• 4. File copies of all A/P documentation.


• 5. Create capital appropriation approvals for payment to vendors.


• 6. Retail and petty cash accountability.


• 7. Assist in answering the phone, greeting all customers, suppliers, and visitors.


• 8. Accurately enter data into the JDE and DSI computer systems.


• 9. Monthly reporting for month end close.


• 10. Use company computer systems to prepare a variety of reports, correspondence and miscellaneous tasks from rough draft or reports, ensuring on time, accurate documents.


• 11. Establish and maintain computerized records system for departmental records, files, and reports, along with ensuring accuracy and timeliness.


• 12. Perform back‑up office responsibilities.


• 13. Other duties as assigned.

An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. The above list reflects the general details necessary to describe the principle and essential functions of the position and shall not be construed as the only duties that may be assigned for the position.

EDUCATION / EXPERIENCE:

• · High School Diploma or General Education Degree (GED) required.


• · Associate degree in accounting or related field or a combination of education and relevant work experience.


• · One to three years of relevant work experience preferred.


• · Prior experience in manufacturing is a plus.


• · Experience with Microsoft Word, Excel, and Outlook preferred.


• · Experience with ERP systems. JDE or Oracle preferred.

BENEFITS/REWARDS

AMPI offers competitive starting pay, PTO, 401k, short-term disability, health, dental, vision, life insurance, flexible spending accounts, employee assistance programs and more.

Associated Milk Producers Inc. (AMPI) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Military and veterans are encouraged to apply.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.