Office Assistant

Talentify; Moorhead (MN); On-site; USD 45,000 - 56,000; Full time

Benefits offered by this job

401k

Health insurance

Vision insurance

Dental insurance

Job summary

Aston Carter in Moorhead, MN is seeking an Office Assistant to provide essential administrative support to factory operations and agricultural management.

You will manage schedules, prepare reports, update local pages, and handle confidential data while delivering responsive customer service during standard hours. This role is based on-site in Moorhead, MN.

Qualifications

• At least 3 years of office administrative experience.
• Proficiency in Microsoft Outlook and Excel.

Responsibilities

• Provide administrative and secretarial support to factory operations and agricultural management.
• Maintain and organize schedules, meetings, and company events.
• Update local factory web pages and prepare minutes and agendas.
• Generate various reports, spreadsheets, graphs, correspondence and newsletters.
• Maintain confidential grower-related information, weather data and crop statistics.
• Prepare and distribute confidential reports, delivery records, beet payment statements and master records to shareholders.
• Forward reports to insurance companies upon request.
• Answer phones and address inquiries.

Skills

Office administration experience

Customer service

Tools

Microsoft Outlook

Excel

Job description

Job Title: Office AssistantJob Description

The Office Assistant provides essential administrative and secretarial support to both factory operations and agricultural management. This role involves maintaining and organizing schedules, meetings, and company events. The Office Assistant is responsible for updating local factory web pages, preparing minutes and agendas, and generating various reports, spreadsheets, graphs, correspondence, and newsletters. Additionally, the role requires maintaining confidential grower-related information, weather data, crop statistics, and grower information. This position also prepares and distributes confidential reports, delivery records, beet payment statements, annual contracts, and master records to shareholders, and forwards reports to insurance companies upon request.

Responsibilities

• Provide administrative and secretarial support to factory operations and agricultural management.
• Maintain and organize schedules, meetings, and company events.
• Update local factory web pages and prepare minutes and agendas.
• Generate various reports, spreadsheets, graphs, correspondence, and newsletters.
• Maintain confidential grower-related information, weather data, crop statistics, and grower information.
• Prepare and distribute confidential reports, delivery records, beet payment statements, annual contracts, and master records to shareholders.
• Forward reports to insurance companies upon request.
• Perform data entry and provide customer service.
• Answer phones and address inquiries.

Essential Skills

• At least 3 years of office administrative experience.
• Proficiency in Microsoft Outlook and Excel.

Additional Skills & Qualifications

• Strong data entry skills.
• Excellent customer service abilities.

Work Environment

The role is based in an office environment, with working hours from Monday to Friday, 8am to 5pm.

Job Type & Location

This is a Permanent position based out of Moorhead, MN.

Pay and Benefits

The pay range for this position is $44761.00 - $55952.00/yr.

• 401k health vision dental

Workplace Type

This is a fully onsite position in Moorhead,MN.

Application Deadline

This position is anticipated to close on Aug 25, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.