Office Assistant

Ambition Preparatory Charter School; Missouri; On-site; USD 21,000 - 30,000; Part time

Job summary

Ambition Preparatory Charter School seeks a Front Office Assistant to manage student administration data using SAM, and to lead MSIS processes with training for staff. You will also handle receptionist duties, schedule appointments, and support families in a friendly, professional manner.

The role requires strong organizational and customer service skills, ability to multi-task in a fast-paced environment, and familiarity with Google Suite and office equipment.

Qualifications

• Bachelor’s degree preferred and formal qualification in office administration or related training.
• 1-2 years of experience in a similar front office role.
• Excellent customer service and professional demeanor; strong communication skills.
• Experience with word processing, spreadsheets, and emails, including Google Suite.

Responsibilities

• Serve as SAM system administrator and primary contact; maintain data and run queries.
• Lead MSIS processes, ensure reporting compliance, and train staff on data processes.
• Provide receptionist duties; manage office operations and support school personnel.
• Handle mail, attendance, scheduling, and family communication; maintain records.

Skills

Customer service

Interpersonal skills

Multitasking

Professional appearance

Phone etiquette

Education

Bachelor’s degree (preferred)

Office administration qualification

Tools

Google Suite

Job description

Front Office Assistant

Hours: Hourly

Certification: No

Reports to: Office Manager/DOO

Responsibilities and Duties

• Serves as student administration management (SAM) system administrator and primary contact; assists with SAM training; ensures timelines are met; inputs and maintains required data on student administration management system; runs site specific queries/reports.
• Serve as the school’s primary MSIS (Mississippi Student Information System) point of contact, leading all MSIS processes, ensuring compliance with Mississippi Department of Education reporting requirements, providing training and support to staff, troubleshooting data issues, coordinating with district and state personnel, and ensuring the timely and accurate submission of all required state data.
• Serves as secretary/receptionist for building principal; organizes, manages, and supervises office operations and personnel; performs a variety of administrative support functions regarding school personnel
• Opens, sorts, and routes mail, packages and special deliveries to appropriate individuals and departments.
• Assists with handling attendance, tardiness, breakfast count, and dismissals of students; schedules students and changes student schedules as directed.
• Maintains list of students who receive assistance from the Department of Human Services.
• Request, send, and maintain student records and other documents.
• Collects and receipts all money, maintains proper bookkeeping, and prepares funds for deposit.
• Answer, screen, and forward telephone calls.
• Schedule and confirm appointments, meetings, and events.
• Welcome and assist families and visitors in a friendly and professional manner.
• Copy, scan, and file documents.
• Performs other related duties as requested or assigned.

Desired and Required Experience

• Bachelor’s degree (preferred)
• Formal qualification in office administration, secretarial work, or related training.
• 1-2 years of experience in a similar role.
• Exceptional ability to create a welcoming environment.
• Experience with customer service
• Ability to observe business etiquette and maintain a professional appearance
• Experience working with word processing, spreadsheets, and emails, including Google suites
• Strong and exceptional technical and data computer skills
• Working knowledge of printers, copiers, scanners, and fax machines.
• Excellent interpersonal and communication skills.

Desired Characteristics

• Unwavering commitment to Ambition Prep’s mission, students, families, and community.
• The belief that all students can learn at a high level, regardless of race, culture, or socioeconomic status.
• Ability to multi-task and work with an ambiguous, fast-moving, start-up environment.
• Team player: demonstrates maturity, growth mindset, strong work ethic, follow through and flexibility.
• Ability to take constructive feedback and quickly incorporate feedback.
• Innovative, creative, organized and willing to take risks.

Compensation

Ambition Preparatory Charter School offers competitive salary and benefits commensurate with experience. Ambition Preparatory Charter School is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, gender, sexual orientation, national or ethnic origin, age, disability, pregnancy or veteran status.

Disclaimer: This job description describes the general nature and level of work being performed by individuals hired into this job. This is not intended to be an exhaustive list of all responsibilities and duties required. Ambition Prep reserves the right to change any or all content of this job description based on business needs.