Office Assistant

Mead & Hunt, Inc.; Milwaukee (WI); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Paid Sick Leave

Parental Leave

401K Match

Life Insurance

Disability Insurance

Employee Assistance Program

Job summary

Mead & Hunt, Inc. in Milwaukee is seeking a full-time Office Assistant who is personable, highly organized, and committed to providing excellent service. This in-office role handles reception and a variety of administrative duties to ensure smooth office operations.

You will greet visitors, manage phones, coordinate schedules, assist with lunches, maintain lobby and supply areas, and support internal events. The position offers growth opportunities and benefits as part of a collaborative team.

Qualifications

• Minimum of high school diploma or GED equivalent, and 0-2 years of related experience.
• Ability to lift to 50 lbs.

Responsibilities

• Answer phones and greet visitors.
• Maintain clean and professional lobby space.
• Prepare shipments, pick up and sort mail.
• Stock and organize conference rooms, kitchens, supply areas.
• Assist with lunches and beverages for meetings.
• Coordinate internal social events and activities.
• Assist with filing and scanning documents.
• Complete special assignments as needed.

Skills

Organizational skills

Attention to detail

Interpersonal skills

MS Word

PowerPoint

Excel

Communication skills

Team player

Confidential info

Independent worker

Education

High school diploma or GED

Tools

MS Office

Job description

At Mead & Hunt, people are at the heart of everything we do. Founded in 1900, we’ve grown into a nationally recognized architectural, engineering, planning, and construction services firm. Guided by our vision to shape the future while putting people first, we deliver innovative, cost-effective solutions that strengthen communities. Joining our team means becoming part of a collaborative, forward-thinking culture where your skills make a real impact.

Our Milwaukee office is seeking a full-time Office Assistant who is personable, highly organized, and committed to providing excellent service. This role will handle reception and a variety of administrative duties to ensure smooth office operations.

Office Assistant Duties:

• Answer Phones
• Greet Visitors and Guests
• Maintain clean and professional lobby space
• Send/Receive faxes
• Prepare shipments, pickup and sort mail
• Maintain, organization, stocking and cleanliness of all conference rooms and kitchens, including cleanup after client meetings
• Maintain organization and cleanliness of supply room and all supply areas
• Stock copiers with paper daily, make sure extra paper on hand in all areas
• Prepare office space for new employees, including clean-up of space stocking with new supplies, providing nameplate and welcome sign
• Assist with coordinating internal social events and activities
• Responsible for taking company vehicles in for service and routine maintenance
• Assist/order and set-up of lunches/beverages for client/internal office meetings
• QC Opportunity training and posting
• Scan files for filing
• Print and or bind documents.
• Complete special assignments, as needed
• Other duties as assigned

The successful candidate will have

• Minimum of high school diploma or GED equivalent, and 0-2 years of related experience
• Ability to lift to 50 lbs.

The ideal candidate will have all of the following:

• Exceptional organizational abilities with strong attention to detail
• Flexibility and the willingness to assist with different assignments, as needed
• Proficiency with Microsoft Word, PowerPoint and Excel
• Ability to handle confidential information
• Exemplary interpersonal skills to positively interact with visitors, vendors and internal staff at all levels.
• Demonstrated ability to contribute as a reliable team member
• Excellent verbal and written communication skills
• Comfort in fast-paced environments; ability to manage details and stay on top of multiple tasks, large and small, at once.
• High level of self-motivation and strong initiative
• Ability to work independently with minimal supervision

This is an in-office position with standard hours of 8 a.m.-5 p.m., Monday through Friday, with occasional schedule flexibility required.

Mead & Hunt proudly offers

• medical, dental, and vision insurance
• paid time off
• paid sick leave
• parental leave
• a 401K plan with a generous company match
• life and disability insurance
• an employee assistance program

All qualified applicants will receive consideration for employment without regard to protected veteran status, disability, race, color, religion, sex, sexual orientation, gender identity, or national origin.