Office Assistant

Virginia; Mechanicsville (VA); On-site; USD 10,000 - 60,000; Part time

Job summary

Virginia Tech is looking for an Office Assistant to provide administrative support in the Mechanical Engineering department. The ideal candidate should possess strong organizational and communication skills, have experience in a professional office setting, and excel in a team environment. This part-time role demands excellent customer service skills and the ability to manage confidential information.

Qualifications

• Previous administrative support experience in an academic or professional office setting.
• Strong computer skills such as data entry and word processing.
• Ability to work in a team based environment.

Responsibilities

• Serve the Mechanical Engineering department with a range of administrative duties.
• Provide quality customer service.
• Work independently and handle confidential information.

Skills

Organizational skills

Communication skills

Interpersonal skills

Customer service skills

Computer skills

Tools

Microsoft Word

Microsoft Excel

Job description

Job Description

The Office Assistant will serve the Mechanical Engineering department with a range of administrative duties. The selected candidate will have strong organizational, communication and interpersonal skills with the ability to work in a highly professional manner with a diverse group of students, faculty, staff, and campus visitors. It is essential to the job to possess exceptional customer service skills with the ability to excel in a team environment. Additionally, the selected candidate must be able to work independently, exercise judgment and confidentiality in dealing with people, information and problems. Dependability and good attendance are a must.

Required Qualifications

Successful candidate must have previous administrative support experience in an academic or professional office setting; demonstrated experience providing quality customer service; experience with office equipment such as, copier, fax machine, phone, and scanner; strong computer skills such as data entry, word processing, spreadsheets, email and internet navigation; demonstrated proficiency with current office computer software such as Microsoft Word and Excel; demonstrated ability to operate within a team based environment; excellent communication skills with the ability to interact respectfully and comfortably with all individuals in a diverse, multicultural environment.

Preferred Qualifications

Preference will be given to candidates who have experience analyzing and interpreting university policies and procedures; experience handling confidential information; experience with large relational databases such as Banner and HokieMart; experience working with graduate and undergraduate students; experience working with international students.

Pay Band

2

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Restricted

Hours per week

25-29

Review Date

June 27, 2025

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Amanda Collinsat [e-mail] during regular business hours at least 10 business days prior to the event.