Executive Administrative Assistant – Energy Programs

Argonne National Laboratory; Lemont (IL); On-site; USD 28,929 - 44,083; Full time

Job summary

Argonne National Laboratory is seeking an Office Assistant to provide administrative support to the Director, Electric Grid and Director, Transportation in the Advanced Energy Technologies Directorate. The role reports to the AET Directorate Executive Assistant and supports daily operations of the Directorate.

Responsibilities include scheduling meetings, travel arrangements, expense processing, on-site logistics, and document preparation.

Qualifications

• Knowledge of administrative support and office practices.
• Strong interpersonal, oral, and written communication.
• Diplomacy and tact across levels and groups.
• Organizational skills and time management; detail oriented.

Responsibilities

• Scheduling meetings and managing multiple calendars.
• Preparing domestic and international travel arrangements.
• Processing expense reports and conference registrations.
• Coordinating on-site visits and logistics.
• Processing foreign national site access.
• Preparing and formatting correspondence, proposals, reports, and presentations.
• Note-taking and transcribing.
• Ordering supplies and maintaining filing systems.
• Tracking action items and monitoring deadlines.
• Providing administrative backup and other duties as assigned.

Skills

Interpersonal skills

Written communication

Time management

Attention to detail

Problem solving

Education

High school diploma

Tools

Outlook

Word

Excel

PowerPoint

Adobe Acrobat

Job description

Argonne National Laboratory is seeking an Office Assistant to provide administrative support to the Director, Electric Grid and Director, Transportation in the Advanced Energy Technologies Directorate. The role reports to the AET Directorate Executive Assistant and supports daily operations of the Directorate.

Responsibilities include scheduling meetings, travel arrangements, expense processing, on-site logistics, and document preparation.