OFFICE ASSISTANT

AMPI; Jim Falls (WI); On-site; USD 30,000 - 50,000; Full time

Benefits offered by this job

PTO

401k

Health insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

Flexible spending accounts

Job summary

AMPI is seeking an Administrative Support professional to join the team at its Wisconsin operations. The role involves processing milk manifests, maintaining patron records, data entry in Excel, and supporting the Office Manager with month-end tasks.

The position requires a High School Diploma or GED, with an Associate degree in accounting or related field preferred. Prior office admin experience is desirable, and on-site work is expected.

Qualifications

• High School Diploma or GED is required.
• Associate degree in accounting or related field or equivalent experience.
• Preferred experience in an office administrative role.

Responsibilities

• Assist patrons and visitors in a courteous and professional manner.
• Enter daily milk manifests and load tickets.
• Balance semi-monthly milk spreadsheets and assist with month-end balancing.
• Verify lab tests for missing loads or extra tests.
• Keep records on patron activity changes and update computerized records.
• Compile and record information with accurate numeric calculations using Excel or similar software.
• Follows safety, GMP, and quality policies; report nonconformities.
• Perform back-up office duties and filing as needed.
• Assist Field Service Reps with filing state paperwork.

Education

High School Diploma or GED

Associate degree in accounting or related field

Experience in office administrative job

Tools

Excel

Job description

Job Category: Administrative Support Workers

Requisition Number: OFFIC004031

• Full-Time
• On-site

Locations

Showing 1 location

Description

AMPI owns six Midwest-based manufacturing plants where 10 percent of the nation’s American-type cheese and processed cheese is produced. The cooperative’s award-winning cheese and powdered dairy products are marketed to foodservice, retail and food ingredient customers. In 2019, the co-op launched its Dinner Bell Creamery brand and accompanying Co-op Crafted promise, highlighting more than 50 years of dairy farm families partnering with skilled cheesemakers.

ESSENTIAL RESPONSIBILITIES

• All AMPI employees have an obligation to report employee safety, food safety and food quality issues to personnel of authority.
• Assist patrons and visitors in a courteous and professional manner.
• Obtain necessary signatures and paperwork needed to make changes to patron files.
• Add, delete & edit patron assignments, pseudo, insurances, and credits.
• Enter daily milk manifests and load tickets.
• Balance semi-monthly milk spreadsheets
• Assist Office Manager with month end balancing.
• Verify lab tests for missing loads or extra tests.
• Keep records on patron activity changes.
• Compile, summarize and record information, to include numeric calculations, ensuring accurate, up-to-date information using Microsoft Excel or other appropriate software.
• Follow and comply with all safety and work rules and regulations. Maintain departmental housekeeping standards.
• Performs routine administrative duties including sorting, matching, and filing. Perform back-up office responsibilities.
• Establish and maintain computerized record systems for departmental records, files, and reports, along with ensuring accuracy and timeliness.
• Perform back-up office responsibilities.
• Assist Field Service Reps as needed with filing of state paperwork.
• Adhere to all Quality and Food Safety policies and procedures, reporting any nonconformity.
• Adhere to all Safety policies and procedures, reporting any nonconformity.
• Adhere to all GMP policies and procedures. Reporting any nonconformity.
• Refer to work instructions.
• Other duties as assigned.

An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. The above list reflects the general details necessary to describe the principle and essential functions of the position and shall not be construed as the only duties that may be assigned for the position.

EDUCATION/EXPERIENCE

• High School Diploma or General Education Degree (GED) required.
• Associate degree in accounting or related field or a combination of education and relevant work experience.
• Preferred Experience in office administrative job.

BENEFITS/REWARDS

AMPI offers competitive starting pay, PTO, 401k, short-term disability, health, dental, vision, life insurance, flexible spending accounts, employee assistance programs and more.

Associated Milk Producers Inc. (AMPI) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Military service members, veterans, and qualified individuals with disabilities are encouraged to apply.

Qualifications

Education

Preferred

High School or better.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.