OFFICE ASSISTANT

Associated Milk Producers Inc; Portage (WI); On-site; USD 38,000 - 56,000; Full time

Benefits offered by this job

Competitive starting pay

PTO

401k

Health, dental, vision insurance

Job summary

Associated Milk Producers Inc. is seeking an inventory and logistics support professional in Wisconsin to manage warehouse records, coordinate shipments, and maintain quality controls across plants.

The role emphasizes accurate data entry, timely communication, and collaboration with sales and carriers to ensure on-time delivery of products. Responsibilities include sign-off on shipping documents, cycle counts, and assisting with audits and monthly reporting, with opportunities for

Qualifications

• High School Diploma or General Education Degree (GED) required.
• Associate degree in accounting or related field or a combination of education and relevant work experience.

Responsibilities

• Report employee safety, food safety and quality issues to the appropriate authority.
• Use Opendock to provide real-time information to customers, carriers, and plant employees.
• Maintain inventory records for shipments to warehouses, sister plants, and outside customers.
• Monitor lab results to help determine product allocation for customers.
• Prepare and sign shipping documents (bills of lading, COAs, etc.).
• Conduct full physical and cycle counts of inventory.
• Prepare shipment lists for warehouse workers to ensure products are sent out.
• Serve as main contact for customers, suppliers, and transport companies on finished goods inventory.
• Schedule shipments to meet deadlines and quality objectives.
• Coordinate with carriers/drivers for check-in and accurate paperwork.
• Collaborate with sales on production needs and last-minute changes.
• Process orders in JDEdwards accurately and efficiently.
• Assist in developing improved processes and efficiencies.
• Monitor email and respond promptly to urgent requests.
• Track damaged products and report to management with next steps.
• Assist with yearly audits and monthly reporting.
• Back up front desk tasks: phones and paperwork processing.
• Perform basic bookkeeping and support accounting functions.
• Cross-train staff on duties.
• Handle other duties as assigned

Skills

Inventory management

Shipping coordination

Record keeping

Communication

Problem solving

Education

High School Diploma or GED

Associate degree in accounting or related field

Tools

JDEdwards

Job description

AMPI owns six Midwest-based manufacturing plants where 10 percent of the nation's American-type cheese and processed cheese is produced. The cooperative's award-winning cheese and powdered dairy products are marketed to foodservice, retail and food ingredient customers. In 2019, the co-op launched its Dinner Bell Creamery brand and accompanying Co-op Crafted promise, highlighting more than 50 years of dairy farm families partnering with skilled cheesemakers.

ESSENTIAL RESPONSIBILITIES

This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time:

1. All AMPI employees have an obligation to report employee safety, food safety and food quality issues to personnel of authority.
2. Work with Opendock to provide real time information to customers, carriers, and plant employees.
3. Keep accurate records of inventory, including shipments to warehouses, shipments to sister plants, and shipments to outside customers.
4. Maintain quality control of goods by monitoring lab results to determine which customer the product will be sold.
5. Prepare and sign off on shipping documents (bills of lading, COAs, ect.)
6. Complete full physical inventory counts, as well as cycle counts
7. Preparing list of shipments to warehouse workers to ensure products are sent out.
8. Be the main point of contact customers, suppliers, and transport companies regarding finished goods inventory.
9. Schedule shipments, ensuring delivery deadlines and quality objectives are met.
10. Work directly with carriers/drivers to check them in at the plant and give them accurate paperwork for the load they are picking up.
11. Work with sales to determine what products need to be made, any loads that were not picked up, if there are any additional last-minute sales, etc.
12. Complete processes in JDEdwards accurately and efficiently.
13. Assist with developing processes and efficiencies.
14. Monitor email and respond immediately to urgent requests.
15. Track damaged products, report the damage to the office manager and division manager, and then determine next steps.
16. Assist with the yearly audit and monthly reporting.
17. Back up for the front desk, answering phones, and processing paperwork, as needed.
18. Perform basic bookkeeping activities and update the accounting system. Serve as a backup to accounting functions.
19. Cross-train other staff on job duties
20. Other duties as assigned

An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. The above list reflects the general details necessary to describe the principle and essential functions of the position and shall not be construed as the only duties that may be assigned for the position.

EDUCATION/EXPERIENCE

• High School Diploma or General Education Degree (GED) required.
• Associate degree in accounting or related field or a combination of education and relevant work experience.

BENEFITS/REWARDS

AMPI offers competitive starting pay, PTO, 401k, short-term disability, health, dental, vision, life insurance, flexible spending accounts, employee assistance programs and more.

Associated Milk Producers Inc. (AMPI) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Military service members, veterans, and qualified individuals with disabilities are encouraged to apply.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.