Office Assistant

Armstrong Teasdale; Jefferson City (MO); On-site; USD 40,000 - 56,000; Full time

Job summary

Armstrong Teasdale in Jefferson City, MO, seeks an Office and Legislative Assistant for a full-time, in-office role providing administrative support, front-desk reception, and office management while aiding daily operations and legislative services.

The position requires a high school diploma, with 2+ years in an office setting and proficiency in Microsoft Office; knowledge of Missouri legislature is preferred. May-Oct part-time (25 hours/week); Nov-Apr full-time.

Qualifications

• Education: High school diploma required; associates degree or other education preferred.
• Licenses and certifications: N/A.
• Experience: 2+ years in an office setting; proficiency in Microsoft Office Suite; law firm experience or familiarity with Missouri legislature preferred.

Responsibilities

• Serves as first point of contact with professional reception for clients, visitors and staff.
• Supports daily office operations through administrative and organizational tasks for an efficient workplace.
• Coordinates conference room scheduling and meeting preparation.
• Assists with planning and execution of office events and legislative sessions.
• Manages visitor assistance, calls, scheduling, inventory and other office needs.
• Provides support to government affairs and lobbyist team during Missouri legislative sessions.

Skills

MS Office

Reception

Office administration

Communication

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office Suite

Job description

Important Notice

May-October will be part time at 25 hours per week. November-April will be full-time.

Summary Description

The Office and Legislative Assistant is a full-time, in-office role that provides administrative, receptionist, and office management and support while assisting with daily operations and runner/legislative services to ensure the efficient functioning of the office.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Serves as the first point of contact by providing professional reception and front-office support to clients, visitors and staff.


• Supports daily office operations through a variety of administrative and organizational tasks that ensure an efficient workplace.


• Coordinates conference room scheduling and provides meeting preparation and support.


• Assists with planning and execution of office events, legislative sessions, and related activities.


• Manages visitor assistance, incoming calls, scheduling, office supply inventory, and other general office needs to maintain smooth day-to-day operations.


• Provides support to the government affairs and lobbyist team members during Missouri’s legislative session(s).

Job Qualifications

• Education: High school diploma required, associates degree or other additional education preferred


• Licenses and/or Certifications: N/A


• Experience: 2+ years of experience in an office setting; proficiency in Microsoft Office Suite; Law firm experience or familiarity with Missouri legislature or government offices preferred

Supervisory Responsibilities:N/A

Physical Activity: The employee will be required to sit for prolonged periods and work on a computer

Offsite Activities: Employees may be asked to deliver documents or items to various government offices and/or to assist with in-person meetings or hearings at the Missouri State Capital Building or other locations in Jefferson City or elsewhere.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job.

EEO Statement: Armstrong Teasdale is an equal opportunity employer and will make all employment decisions without regard to race, color, religion, national origin, ancestry, age, sex, pregnancy, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status or other protected status, in accordance with federal, state and local laws. At Armstrong Teasdale, we define diversity and inclusion broadly and focus on helping professionals of all races, religions, national origins, gender identities, ethnicities, sexual orientations and physical abilities feel a sense of belonging. Diversity and inclusion are core values of the firm, and we recognize the richness they bring to our workplace.