Office Assistant

Pierre Landscape; Irwindale (CA); Presencial; USD 33.000 - 36.000; Tempo integral

Benefícios oferecidos por esta vaga

Medical, Dental, Vision

401(k) employer match

Paid Vacation & Holidays

Resumo da vaga

Pierre Landscape in Irwindale, CA is seeking a Front Desk Assistant to warmly greet visitors, manage calls, and support daily operations in a fast-paced office.

You will coordinate mail, maintain supplies, assist IT basics, and help with communications and internal newsletters, while ensuring a professional reception. This in-office, full-time role offers benefits and a schedule Mon–Fri, 6:45am–3:45pm.

Qualificações

• Strong organizational skills, clear communication, and attention to detail.
• Ability to multitask and manage competing priorities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with social media platforms and content creation tools.
• Bilingual in English and Spanish.
• Basic IT troubleshooting knowledge is a plus.

Responsabilidades

• Greet visitors and provide a warm and professional welcome.
• Answer and manage calls from the main line and relay messages or transfer to voicemail as needed.
• Ensure phone coverage by designating a backup during desk absences.
• Provide accurate information to callers and address inquiries from the public and customers.
• Handle incoming and outgoing mail and sign for deliveries; maintain postage.
• Maintain a clean, organized reception area and office spaces; stock copiers.
• Coordinate with vendors for office cleaning and maintenance requests.
• Manage the company alarm system and update employee contact lists.
• Prepare coffee and oversee dishwasher; ensure restrooms and kitchen are stocked and clean.
• Translate company documents as needed; provide admin support to other departments.

Conhecimentos

Organizational skills

Communication

Attention to detail

Multitasking

Bilingual English/Spanish

Ferramentas

Microsoft Office Suite

Social media tools

Content creation tools

IT troubleshooting basics

Descrição da vaga

About Us

At Pierre Landscape, we are dedicated to maintaining a professional, welcoming, and efficient work environment. As the first point of contact for our visitors, clients, and team members, the Front Desk Assistant plays a vital role in creating a positive impression while ensuring seamless daily operations and vibrant company communications.

We are seeking a motivated, detail-oriented individual with excellent organizational skills, communication skills, and attention to detail to join our team. If you thrive in a dynamic environment and excel in multitasking, this is the perfect opportunity for you!

Key Responsibilities

Front Desk Duties

• Greet visitors and provide a warm and professional welcome.
• Answer and manage calls from the main line, including taking and relaying messages or transferring to voicemail as needed.
• Ensure phone coverage by designating a backup during desk absences.
• Provide accurate information to callers and address inquiries from the public and customers.
• Handle incoming and outgoing mail and sign for deliveries.
• Maintain and refill postage as necessary.

Communications, Newsletters & Social Media

• Take full ownership of planning and executing monthly company newsletters.
• Develop, manage, and execute social media calendars to showcase company culture, projects, and updates across platforms.
• Handle assigned company-wide communications and announcements.

Information Technology Support

• Set up new extensions, direct dials, and email signatures for employees.
• Assign appropriate software to employees based on their job requirements.
• Maintain an accurate log of user IDs, passwords, and IT equipment inventory (laptops, monitors, etc.).
• Oversee the iPad and iPhone systems, assisting with troubleshooting as needed.
• Keep a running list of IT items requiring attention to ensure optimal service.

Office Administration

• Maintain a clean, organized reception area, copier spaces, and kitchen throughout the day.
• Ensure copiers are stocked with paper and supplies daily.
• Coordinate with vendors for office cleaning and maintenance requests.
• Manage the company alarm system and provide instructions for new employees.
• Create and update business cards and phone lists for employees.
• Ensure restrooms and the kitchen are stocked and clean.
• Prepare coffee and manage the dishwasher throughout the day.
• Oversee recycling and trash removal as needed.

Additional Support

• Translate company documents as needed.
• Provide administrative assistance to other departments as required.

Qualifications

• Must have strong organizational skills, communication skills, and attention to detail.
• Ability to multitask and manage competing priorities in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with social media platforms and content creation tools is required.
• Basic IT troubleshooting knowledge is a plus.
• Bilingual in English and Spanish.

Compensation & Benefits

• Pay: $24–$26 /hour (based on experience)
• Benefits: Medical, Dental, Vision, 401(k) with 4% company match, Paid Vacation, Sick Leave, Holidays
• Schedule: Full-time, Monday–Friday, 6:45am–3:45pm (in-office)

Fair Chance & EEO Notice

Pierre Landscape is aFair Chance employer.Qualified applicants with arrest or conviction records will be considered in compliance with theLos Angeles County Fair Chance Ordinanceand theCalifornia Fair Chance Act.

This role requires a criminal background check due to job duties involving:

• Access to private and public work locations, including sensitive areas
• Operation of vehicles, machinery, tools, or hazardous materials
• Responsibility for client property, equipment, or secured work areas

All applicants will receive an individualized assessmentof their conviction history before any employment decision is made.

Pierre Landscape providesequal employment opportunitiesand does not discriminate based on race, color, religion, sex, national origin, age, disability, genetics, or any protected status under applicable laws.