Office Assistant

RHF (Retirement Housing Foundation); Indianapolis (IN); On-site; USD 24,796 - 33,062; Full time

Benefits offered by this job

Competitive pay

Health, dental, and vision insurance

Paid time off and holidays

Retirement savings plan

Employee assistance and more

Life insurance (term) and voluntary

Job summary

Crooked Creek Tower, an RHF affordable housing facility, seeks an Office Assistant to support residents and staff with clerical tasks and service coordination. You will handle data entry, communications, and maintain organized files in a fast-paced, service-oriented environment.

The role requires a high school diploma, proficiency in Excel/Word, and strong organizational and interpersonal skills to work with residents and external agencies.

Qualifications

• High School Diploma or equivalent required.
• Experience in an office environment preferred.
• Proficiency in Excel and Word, with strong communication abilities.

Responsibilities

• File organization and systematic documentation management.
• Enter resident data and update property records with accuracy.
• Assist with written communications to residents, staff, vendors and partners.
• Handle phone inquiries, messages, and direct calls to staff.
• Schedule recertifications and coordinate applicant interviews.
• Process maintenance work orders and track status with residents.
• Support office projects and assist the manager as needed.

Skills

Microsoft Excel

Microsoft Word

Communication skills

Organizational skills

Initiative & adaptability

Interpersonal skills

Education

High School Diploma or equivalent

Job description

Job Summary

Crooked Creek Tower, a 166-unit RHF affordable housing facility, is seeking an Office Assistant. This role supports the mission of providing affordable housing and service coordination for individuals with limited income. The Office Assistant will handle a variety of clerical and administrative duties, ensuring smooth office operations. Working closely with residents, staff, and outside agencies, this position requires patience, compassion, and an ability to thrive in a fast-paced, service-oriented environment.

Key Responsibilities

Document & File Management

• File Organization: Organize and file documentation in a systematic and easily accessible manner.
• Data Entry: Enter and update resident information and property data, ensuring accuracy and timeliness.
• Correspondence Management: Assist with written communication for residents, other staff, and outside agencies, including vendors and partners.

Resident & Applicant Communication

• Phone Management: Answer incoming calls, address inquiries, take detailed messages, and direct calls to appropriate staff as necessary.
• Annual Recertifications: Schedule recertification appointments with residents, gather required documentation, and update records.
• Applicant Coordination: Contact prospective residents to schedule interviews, manage the property waiting list, and update application records.

Maintenance Coordination

• Work Order Intake: Receive and process maintenance work orders from residents, create service requests, and ensure timely communication with maintenance staff.
• Work Order Closure: Confirm work order completion, update records, and inform residents of the status.
• Inspection Assistance: Support annual unit inspections by scheduling appointments and coordinating with residents and maintenance staff.

Office Organization & Project Assistance

• Office Projects: Plan and complete organizational projects to improve office efficiency and record-keeping.
• General Support: Provide support to the Manager and Assistant Manager, completing other administrative tasks as assigned.
• Event Preparation: Assist with the preparation of meetings, events, or resident activities as needed.

Qualifications

Education & Experience

• High School Diploma or equivalent required.
• Experience in an office environment preferred, with knowledge of general office procedures and filing systems.

Skills & Abilities

• Proficiency in Microsoft Excel and Word.
• Communication Skills: Ability to effectively communicate with a diverse population in both written and verbal forms.
• Organizational Skills: Highly organized with an attention to detail, able to prioritize tasks and work independently.
• Initiative & Adaptability: Self-motivated with the ability to work under pressure, manage multiple tasks, and meet critical deadlines.
• Interpersonal Skills: Demonstrates patience, compassion, and an understanding attitude toward residents.

Physical Requirements

• Ability to sit for extended periods and occasionally lift office supplies or materials up to 25 pounds.

Compensation

Actual base salary considers several factors including but not limited to geography, job-related knowledge, experience, and budget. The start of the salary range is typically associated with the minimum experience required.

The role is considered Full Time non-exempt so will be eligible for overtime pay in accordance with federal and state law. The anticipated base pay range for the position is $21.00 - $21.00 per hour.

Benefits

• Competitive pay
• Health, dental, and vision insurance
• Paid time off and holidays
• Retirement savings plan
• Employee assistance and more
• Term life and Voluntary supplemental life insurance

Why RHF?

At RHF, we are dedicated to making a meaningful difference in the lives of our residents. We strive to create vibrant communities where individuals can thrive, regardless of age or background. With over 50 years of experience in providing affordable housing and supportive services, RHF is a mission-driven organization that focuses on the well-being, independence, and dignity of every resident we serve. We offer a collaborative and supportive work environment, opportunities for professional growth, and a commitment to making a lasting impact in the communities we serve. Join us in our mission to create positive change and improve lives—because at RHF, we believe in making every day better for those who need it most.