Office Assistant

Santa Barbara USD; Goleta (CA); On-site; USD 27,000 - 39,000; Full time

Benefits offered by this job

Language Services premium pay

Job summary

Santa Barbara Unified School District is seeking an Office Assistant at Dos Pueblos High School. This full-time, non-exempt classified position supports a school office with clerical tasks, data entry, filing, and records maintenance.

The role requires basic computer skills, experience with MS Office and Google Suite, strong communication, punctual attendance, and the ability to assist with attendance, reception duties, translations if needed, and high-volume workload.

Qualifications

• Any combination equivalent to graduation from high school and one (1) year of clerical experience.
• Successful passage of written or performance examination.
• This position is eligible for Language Services premium pay.

Responsibilities

• Type letters, memoranda, schedules and forms from copy, rough draft, notes or verbal instructions; enter data.
• Answer telephones; greet students, parents and the public and relay messages.
• Maintain logs, records and files related to an assigned office or function.
• Distribute documents, forms, and information items to students, parents, staff and the public.
• Operate a variety of contemporary office equipment.
• Assist with attendance-related activities or various other projects as requested.
• Provide interpretation in meetings, and for students, staff, parents and other parties as assigned; translate notes, letters and materials as needed.
• Maintain consistent and punctual attendance.

Skills

Typing

Data entry

Communication

Time management

Education

High school diploma or equivalent

Tools

MS Office

Google Suite

Job description

Santa Barbara Unified School District

Classified Job Description

Title: Office Assistant

Salary Schedule Range: 24

Hours per day: 8

Months per year: 10

Purpose of Position: To perform a variety of general clerical duties including data entry, filing or maintaining records or reports in support of an assigned school or department.

Employment Status: Full-time (FLSA Non-exempt)

Reporting: Reports to an assigned supervisor

Location: Dos Pueblos High School

Essential Functions:

Using a computer and mass market software such as MS Office or Google Suite, type letters, memoranda, schedules, bulletins, certificates, lists, forms and other documents from straight copy, rough draft, notes or verbal instructions; enter data.

Perform reception duties and answer telephones; take and relay messages; greet students, parents and the public and provide routine information; direct inquiries to the appropriate person or office.

Duplicate and distribute a variety of records, reports and other materials as directed.

Maintain a variety of logs, records and files related to an assigned office or function; sort, classify and file materials in alpha, numeric or other required sequence.

Distribute documents, forms, and information items to students, parents, staff and members of the public as directed.

Operate a variety of contemporary office equipment.

Sort and distribute incoming US and District mail.

Assist with attendance-related activities or various other projects as requested.

Provide interpretation in meetings, and for students, staff, parents and other parties as assigned by the position; translate notes, letters and other materials as needed.

Maintain consistent and punctual attendance.

Other Functions:

Perform related duties as assigned.

Working Conditions & Physical Demands:

Inside work with no exposure to weather conditions.

Hearing and speaking to exchange information in person or on the telephone; seeing to read a variety of documents; dexterity of hands and fingers to operate office equipment; sitting for extended periods of time; bending, kneeling or stooping; reaching overhead to retrieve or store materials.

Knowledge, Skills and Abilities:

Knowledge of contemporary office practices and equipment, including mass market software programs such as MS Office and Google Suite.

Knowledge of record-keeping and filing practices.

Ability to keyboard to enter data or create documents.

Ability to perform basic mathematical calculations with accuracy.

Ability to develop and maintain productive working relationships with school site staff, students, parents or guardians and District staff.

Ability to use appropriate telephone and e-mail etiquette.

Ability to process a high-volume of work with accuracy.

Ability to understand and follow verbal and written directions.

Ability to meet schedules and timelines.

Education, Training and Experience:

Any combination equivalent to graduation from high school and one (1) year of clerical experience.

Additional Requirements:

Successful passage of written or performance examination.

*This position is eligible for Language Services premium pay

The Santa Barbara Unified School District prohibits discrimination, harassment, intimidation, and bullying based on actual or perceived race or ethnicity, color, ancestry, national origin, nationality, immigration status, religion, sex, sexual orientation, gender, gender identity, gender expression, or disability, affiliation with Scouting America or other designated youth groups, association with a person or group having one or more of these characteristics, or any other basis protected by law, in its educational programs, activities, and employment. Direct questions or complaints to Student & Family Services, 720 Santa Barbara Street, Santa Barbara, CA 93101; [phone], ext. 6278 or 6208 (English and Spanish); [e-mail].

Title IX Coordinator — the principal at each school site serves as that site's Title IX Coordinator; Title II/ADA Coordinator/Section 504 Coordinator — Student & Family Services, 720 Santa Barbara Street, Santa Barbara, CA 93101, [phone] ext. 6278 or 6208, [e-mail]