Office Assistant

FlexLinen LLC.; El Monte (CA); On-site; USD 25,000 - 33,000; Full time

Job summary

FlexLinen LLC. is seeking an Office Assistant to support daily operations and maintain an efficient office workflow. You will handle administrative tasks, greet visitors, process orders, and keep records up to date in our CRM system.

The role involves organizing files, preparing invoices, coordinating meetings, and assisting with basic HR or accounting tasks as needed. A customer‑focused, detail‑oriented mindset will help you thrive in a fast-paced environment.

Qualifications

• Experience in an administrative or office support role.
• Strong organizational skills and attention to detail.
• Excellent communication skills, both verbal and written.
• Familiarity with invoicing and accounting software.
• Proficiency in Google Office Suite.
• Ability to multitask and prioritize effectively in a dynamic environment.

Responsibilities

• This role will be at the front office receptionist area and is responsible for greeting and assisting visiting customers, vendors, and guests, maintaining a professional company image.
• Assist with organizing sales order documents, customer order entry, and basic data analysis (e.g. weekly/monthly reports)
• Create invoices, new customer accounts, and manage accounts receivables using company accounting and CRM software.
• Manage incoming calls and emails, directing them to the appropriate team members.
• Organize and maintain office files, ensuring easy access to important documents.
• Update and maintain existing customer records and sales records within CRM
• Assist with scheduling internal and external meetings.
• Prepare and distribute internal communications and announcements.
• Support inventory management by tracking office supplies and placing orders as needed.
• Coordinate office-related activities such as team meetings, holiday events, employee training, or team-building activities.
• Help maintain a clean and organized office space, contributing to a welcoming atmosphere.
• Collaborate with team members on special projects and initiatives as required.
• Support other administrative, HR, or accounting-related tasks as assigned by management

Skills

Administrative experience

Organizational skills

Communication skills

Multitasking

Prioritization

Tools

Google Office Suite

CRM software

Accounting software

Invoicing software

Job description

Join FlexLinen as an Office Assistant, where you will play a crucial role in supporting our daily operations and ensuring a smooth workflow. Success in this role means effectively managing administrative tasks and contributing to a positive office environment.

About FlexLinen

At FlexLinen, we're building more than a laundry and textile rental company—we're building a team that takes pride in delivering exceptional service every day. Our success is driven by hardworking people who care about quality, reliability, and supporting our customers' businesses.

Whether you're behind the wheel, on the production floor, or supporting operations, every role plays an important part in helping our customers stay focused on what they do best. We believe in creating opportunities for growth, recognizing great work, and fostering a culture built on teamwork, accountability, and respect.

If you're looking for a fast-growing company where your contributions make a real impact, we'd love to meet you.

Description

The Role

As an Office Assistant at FlexLinen, you will be responsible for providing administrative support to ensure efficient office operations. You will assist with various tasks that help maintain a productive work environment and support team members in their daily activities.

What You'll Do

• This role will be at the front office receptionist area and is responsible for greeting and assisting visiting customers, vendors, and guests, maintaining a professional company image.
• Assist with organizing sales order documents, customer order entry, and basic data analysis (e.g. weekly/monthly reports)
• Create invoices, new customer accounts, and manage accounts receivables using company accounting and CRM software.
• Manage incoming calls and emails, directing them to the appropriate team members.
• Organize and maintain office files, ensuring easy access to important documents.
• Update and maintain existing customer records and sales records within CRM
• Assist with scheduling internal and external meetings.
• Prepare and distribute internal communications and announcements.
• Support inventory management by tracking office supplies and placing orders as needed.
• Coordinate office-related activities such as team meetings, holiday events, employee training, or team-building activities.
• Help maintain a clean and organized office space, contributing to a welcoming atmosphere.
• Collaborate with team members on special projects and initiatives as required.
• Support other administrative, HR, or accounting-related tasks as assigned by management

What We're Looking For

• Proven experience in an administrative or office support role.
• Strong organizational skills and attention to detail.
• Excellent communication skills, both verbal and written.
• Familiarity with invoicing and accounting software
• Proficiency in Google Office Suite
• Ability to multitask and prioritize effectively in a dynamic environment.

Nice to Have

• Experience in commercial laundry and/or industrial laundry industry
• Familiarity with basic HR tasks.
• Previous experience using Google Suite, Gusto, Hubspot, and/or Zoho.
• A proactive approach to problem-solving and task management.