Office Assistant

Crowell & Moring; Dallas (TX); On-site; USD 55,000 - 80,000; Full time

Benefits offered by this job

Healthcare

Vision

Dental

Retirement

All-purpose leave

Wellness programs

Backup childcare

Job summary

Crowell & Moring LLP is seeking an Office Assistant to support daily administrative and operational functions in the Dallas office. The role requires strong organization, attention to detail, and the ability to work independently and with others.

Responsibilities include reception, facilities upkeep, expense reimbursements, travel coordination, and backup for administrative tasks. A high school diploma is required, with a bachelor’s degree preferred, and at least three years of relevant

Qualifications

• Strong verbal and written communication skills.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Excellent organizational skills with attention to detail and multitasking.
• Ability to handle confidential information with discretion.
• Able to lift and carry up to 20 lbs safely.
• Flexible working hours with overtime when needed.

Responsibilities

• Support daily office operations including reception, hospitality, and facilities upkeep.
• Maintain a clean, organized, welcoming office environment (meeting rooms, kitchen, common areas).
• Process expense reimbursements.
• Assist with tracking budgets and expenditures.
• Serve as a point of contact for building-related matters (maintenance, parking, access, event space).
• Coordinate mail handling, office supply ordering, business cards, name plates, and directory updates.
• Schedule meetings, prepare materials, and coordinate travel arrangements.
• Provide backup for administrative support and serve as office operations lead when needed.
• Support internal events and special projects, including office renovations.
• Maintain office-specific databases and perform routine data entry.

Skills

Verbal & written comms

MS Office

Organizational skills

Discretion with confidential info

Lift up to 20 lbs

Overtime flexibility

Education

High school diploma/GED

Bachelor's degree preferred

Job description

Job Summary

The Office Assistant supports the office by providing administrative and operational support to ensure smooth day-to-day office functions. This role requires strong organizational skills, attention to detail, and the ability to work both independently and collaboratively.

Job Responsibilities

• Support daily office operations including reception, hospitality, and facilities upkeep.
• Maintain a clean, organized, and welcoming office environment (meeting rooms, kitchen, common areas).
• Process expense reimbursements.
• Assist with tracking budgets and expenditures.
• Serve as a point of contact for building-related matters (maintenance, parking, access, event space).
• Coordinate mail handling, office supply ordering, business cards, name plates, and directory updates.
• Schedule meetings, prepare materials, and coordinate travel arrangements.
• Provide backup for administrative support and serve as office operations lead when needed.
• Support internal events and special projects, including office renovations.
• Maintain office-specific databases and perform routine data entry.

Knowledge, Skills, and Abilities

• Strong verbal and written communication skills.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Excellent organizational skills with attention to detail and ability to multitask.
• Ability to handle confidential information with discretion.
• Able to lift and carry up to 20 lbs. safely.
• Flexible working overtime when needed.

Education

A high school diploma or GED is required. A bachelor’s degree is preferred.

Experience

Requires a minimum of three (3) years of relevant administrative experience.

US Pay Range

$55,000—$80,000 USD

Benefits

Crowell & Moring LLP offers a competitive compensation and comprehensive benefits package. Our benefits include healthcare, vision, dental, retirement, and all-purpose leave and progressive options such as backup childcare, wellness programs, cultural events and social activities. We take great pride in our positive, friendly culture that rewards hard work and success, at the same time recognizing the importance of family and community service.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

U.S. Privacy Notice: https://www.crowell.com/en/US-Candidate-Privacy-Notice

U.K. Privacy Notice: https://www.crowell.com/en/UK-GDPR-Candidate-Privacy-Notice

EOE m/f/d/v

Crowell & Moring LLP participates in the E-Verify program.