Home Helper - Casual

Cityscape-Schools-; Dallas (TX); On-site; USD 28,000 - 38,000; Full time

Job summary

Cityscape-Schools- seeks an organized Office Clerk to support campus operations in Dallas, Texas. You will screen and route calls, take messages, and provide general clerical support to ensure smooth school functioning.

Responsibilities include maintaining documents, handling forms and records, assisting with truancy and PEIMS data, managing supplies, and performing basic bookkeeping tasks. Bilingual English/Spanish is preferred and confidentiality is essential.

Qualifications

• High school diploma required; relevant degree or certification preferred.
• 1–2 years of clerical/office experience preferred.
• Bilingual English/Spanish preferred.

Responsibilities

• Answers incoming telephone calls in a friendly, knowledgeable and professional manner.
• Provides clerical support (photocopying, faxing, mailings) to ensure efficient school operation.
• Processes and maintains documents and records for up-to-date information and compliance.
• Responds to inquiries from district staff, schools, parents, and community to provide information or direction.
• Maintains inventory of supplies and office materials.
• Performs routine bookkeeping tasks including cash deposits for activity accounts, updating records and processing purchase orders.
• Assists with truancy court documents and PEIMS records.
• Attends trainings for continuous job improvement and performs other duties as assigned.

Skills

Prioritization

Organization

Interpersonal skills

Confidentiality

Communication skills

Teamwork

Attention to detail

Problem solving

Education

High school diploma

Tools

MS Office

Copier/Scanner

Office equipment

Job description

ESSENTIAL DUTIES AND RESPONSIBILITIESAnswers incoming telephone calls in a friendly, knowledgeable and professional manner for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages.Provides support (e.g. photocopying, faxing, mailings, etc.) for the purpose of ensuring the efficient operation of the school.Process and maintain a variety of manual and electronic documents files and records (e.g. emergency contact numbers, staff itineraries, work orders, time sheets, expense reimbursement requests, requisitions etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.Responds to inquiries from a variety of internal and external parties (e.g. district staff, schools, government agencies, parents, community, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items’ availability.Perform routine bookkeeping tasks to maintain campus budget records, including handling cash deposits for activity accounts, updating records, and processing purchase orders.Assist with court documents for truancy issues.Assist with PEIMS related records.Attend trainings for continuous job improvement as needed.Perform other duties as assigned.QUALIFICATIONSEDUCATION AND EXPERIENCE:High school diploma required, relevant degree or certification is preferred.1-2 years of successful work experience as an office clerk or in another clerical position preferred.’Bilingual English/Spanish preferred.CERTIFICATES, LICENSES, REGISTRATIONS:Valid Texas driver’s license.KNOWLEDGE, SKILLS AND ABILITIES:Must be able to prioritize and plan work activities to use time efficiently.Must be organized, accurate, thorough, and able to monitor work for quality.Must possess strong interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.Must be able to communicate clearly, both written and orally.Ability to work independently and work in a team-oriented environment.Ability to complete assignments with accuracy and meet established deadlines.Displays excellent integrity and commitment to ethical practices.Ability to effectively use and maintain office equipment including phone, computer, software systems, copier etc.Flexibility is required to independently work with others in a wide variety of circumstances.Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback.WORKING ENVIRONMENT:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires:Prolonged sitting working at a computer; occasional bending / stooping, pushing / pulling, and twistingRepetitive hand motions, frequent keyboarding, and use of a mouse; occasional reachingOccasional light lifting and carrying (less than 30 pounds)Work with frequent interruptions; maintain emotional control under stress; maintain confidentialityMay require occasional irregular and/or prolonged hours.Regular and punctual attendance at the worksite is required for this position