Office Assistant

Nulixir Inc.; Austin (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Annual Bonus

Stock Options

Job summary

Nulixir Inc., an Austin-based nano-biotechnology startup, is seeking an Office Assistant to keep the HQ running smoothly in a fast-paced environment. You will manage daily operations, support multiple departments, and ensure visitors have a welcoming experience.

The role emphasizes organization, confidentiality, and teamwork. You will coordinate meetings, travel, events, and contribute to projects that improve office efficiency and culture.

Qualifications

• Minimum of 2 years in an administrative or office support role.
• Proficiency in Word, Excel, PowerPoint, Outlook.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication.
• Professionalism and confidentiality.
• Ability to work independently and as part of a team in a fast-paced environment.

Responsibilities

• Oversee office operations to keep the workspace smooth.
• Provide administrative support across departments.
• Coordinate travel, scheduling, and events.
• Greet visitors and manage reception.
• Lead special projects to improve efficiency.

Skills

Microsoft Office

Organizational skills

Communication

Teamwork

Confidentiality

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

Office software

Job description

Nulixir, a nano-biotechnology start-up, is a VC-backed business-to-business (B2B) company that develops, manufactures, and licenses intellectual property (IP) for smart nanocarriers, called nanovesicles, which optimize the performance of functional ingredients in food & beverage products. Nulixir, as the Function HouseTM, is revolutionizing the functional ingredient space by introducing a realm of functionality and shaping the future of intelligent food. This patented technology (70+ patents) has applications across multiple verticals in food and beverage (e.g., nootropics, energy stimulants, vitamins, probiotics, protein, etc.).

Founded in 2019, the company brought together a team of CPG leaders, cancer researchers, US attorneys, and nutritionists to overcome long-standing challenges in the Food and Beverage Industry. The firm’s founder has extensive experience in the development of nanocarriers for cancer therapeutics.

In the past-year, Nulixir sales have grown ~8x with strong interest from small, mid-size and many large CPG companies to partner with Nulixir and incorporate the technology in their products. Nulixir boasts an impressive board of senior executives from companies like Pepsi, Danone, McKinsey & Company, Paine Schwartz Partners, etc. The company currently has 30+ employees with a stellar executive team who come from food B2B companies such as ADM, Givaudan, Kerry, and ex-MBB consultants.

Position Overview:

Are you a dynamic, organized, and energetic individual who loves to keep things running smoothly? Do you thrive in a fast-paced environment where no two days are the same? Nulixir, a leader in food and beverage innovation, is looking for an exceptional Office Assistant to join our team. This is your chance to be part of a cutting-edge company that's transforming the industry with groundbreaking technologies and products.

Position Location:

This position will be based at our HQ facilities located in the Austin, TX Metropolitan Area.

In this critically important role, you will be responsible for:

1. Office Management:

• Be the heart of our office, ensuring it runs like a well-oiled machine.
• Maintain a clean, organized, and welcoming environment for employees and visitors.
• Manage office supplies, inventory, and equipment, ensuring everything is well-stocked and functioning properly.

2. Administrative Support:

• Provide comprehensive administrative support to various departments, including scheduling meetings, preparing documents, and handling correspondence.
• Assist with the planning and coordination of company events, meetings, and employee activities.
• Handle incoming calls, emails, and other communications with professionalism and efficiency.

3. Team Coordination:

• Support the onboarding process for new hires, ensuring they have everything they need to get started smoothly.
• Coordinate travel arrangements, accommodations, and itineraries for team members as needed.
• Assist in the management of office calendars and schedules, prioritizing tasks and ensuring deadlines are met.

4. Customer and Visitor Relations:

• Greet and assist visitors, clients, and partners with a friendly and professional demeanor.
• Manage the reception area, ensuring all guests feel welcomed and attended to.
• Serve as a point of contact for office inquiries, providing information and directing them to the appropriate personnel.

5. Special Projects:

• Take the initiative to lead and support special projects that improve office efficiency and employee satisfaction.
• Collaborate with various teams to support company-wide initiatives and events.
• Bring creativity and new ideas to enhance the office environment and culture.

Relevant Job Experiences, Skills, and Key requirements for this role:

• High school diploma or equivalent; associate’s or bachelor’s degree preferred.
• Minimum of 2 years of experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• High level of professionalism and confidentiality.
• Positive attitude, with a passion for helping others and improving office operations.
• Ability to work independently and as part of a team in a fast-paced environment.

We Offer:

• A unique and diverse company culture, shaped by people with commitment, sense of responsibility, risk-taking and discipline
• An excellent start-up work environment, flat hierarchy, and short decision paths
• Health, Dental and Vision Insurance
• Annual Performance Bonus; and
• Stock options

We recruit, promote, and reward based off of our five core values:

• Sleeves Up - At Nulixir, we provide the autonomy and creativity needed to own your role, iterate where needed and drive impact on a massive scale.
• 100% Transparency - Nulixir is passionate about open feedback at all levels of the company. This allows us to fail fast, create in real time and build an open company culture.
• Be Defiantly Great - We are defiant, that’s in our lifeblood, we accomplish what other people think are impossible. Challenging the status quo is our lifeblood.
• Unconditional Empathy - Our customers are real people with real business needs, and we are here to listen and tackle accordingly. If we care and respect each other, there is no challenge we can’t overcome.
• Be the solution, not just the critic - take ownership and drive collaboration. We work together and we build together.