Assistant to Vice President Operations

Nulixir Inc.; Austin (TX); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health, Dental and Vision Insurance

Annual Performance Bonus

Stock options

Job summary

Nulixir Inc. is seeking an Operations Assistant to own workforce and production scheduling, acting as the traffic controller for daily production.

You will align shifts to demand, ensure proper staffing, and coordinate with Operations Leadership, Production, and HR to turn growth plans into a smooth, daily reality on the floor. The role requires 2–4+ years in related fields, strong Excel/Sheets skills, and a proactive, detail-oriented mindset.

Qualifications

• 2–4+ years in operations, production, planning or scheduling support (manufacturing/CPG a plus).
• Strong proficiency in Excel and/or Google Sheets; ERP tools a plus.

Responsibilities

• Own and maintain the master schedule for hourly operations employees (bottling, blending, warehousing, etc.).
• Build, publish, and update weekly/monthly shift schedules to ensure coverage across all production lines and shifts.
• Identify coverage gaps (PTO, call-outs) and backfill staffing with supervisors.
• Track attendance, schedule adherence, and shift changes; escalate issues to Operations Leadership.
• Maintain the production schedule with Operations Leadership and Production Managers.
• Translate orders into day-by-day and shift-by-shift production schedules.
• Sequence runs to minimize changeovers and meet customer timelines.
• Communicate daily/weekly production plans to supervisors and team leads.
• Be the central coordination point for scheduling across operations.
• Prepare schedule views and line-up charts for daily stand-ups.
• Communicate schedule changes promptly; update systems accordingly.
• Collaborate with HR/Operations on onboarding, cross-training, and re-assignments.
• Use Excel/Sheets to maintain staffing and production calendars; track metrics.
• Provide regular reports on staffing utilization, bottlenecks, and optimization opportunities.
• Help standardize scheduling templates, tools, and processes as the company scales.
• Identify recurring scheduling pain points and propose practical solutions.
• Support rollout of new lines, shifts, and processes with schedules and playbooks.
• Collaborate with Finance, Commercial, HR to align plans with demand and capacity.
• Take ownership of special projects to improve flow and efficiency.
• Be the operational “brain” behind a fast-scaling, tech-driven food & beverage company.

Skills

Organizational skills

Analytical thinking

Communication skills

Problem solving

Attention to detail

Team collaboration

Education

High school diploma or equivalent

Associate or Bachelor's in Business/Operations/Industrial Eng

Tools

Microsoft Excel

Google Sheets

ERP tools

Job description

Nulixir, a nano-biotechnology start-up, is a VC-backed business-to-business (B2B) company that develops, manufactures, and licenses intellectual property (IP) for smart nanocarriers, called nanovesicles, which optimize the performance of functional ingredients in food & beverage products. Nulixir, as the Function HouseTM, is revolutionizing the functional ingredient space by introducing a realm of functionality and shaping the future of intelligent food. This patented technology (70+ patents) has applications across multiple verticals in food and beverage (e.g., nootropics, energy stimulants, vitamins, probiotics, protein, etc.).

Founded in 2019, the company brought together a team of CPG leaders, cancer researchers, US attorneys, and nutritionists to overcome long-standing challenges in the Food and Beverage Industry. The firm’s founder has extensive experience in the development of nanocarriers for cancer therapeutics.

In the past-year, Nulixir sales have grown ~8x with strong interest from small, mid-size and many large CPG companies to partner with Nulixir and incorporate the technology in their products. Nulixir boasts an impressive board of senior executives from companies like Pepsi, Danone, McKinsey & Company, Paine Schwartz Partners, etc. The company currently has 30+ employees with a stellar executive team who come from food B2B companies such as ADM, Givaudan, Kerry, and ex-MBB consultants.

Position Overview:

Are you obsessed with order, timing, and making complex puzzles fit together perfectly? Do you love being the person everyone relies on to know who should be where and when? Nulixir is looking for an exceptional Operations Assistant who will be the brain behind our day-to-day operations—owning employee schedules and production schedules to keep our facility running with precision.

In this role, you’ll be the “air traffic controller” of our operations: matching people to production lines, aligning shifts to demand, and ensuring that every run is properly staffed, sequenced, and communicated. You will work closely with Operations Leadership, Production, and HR to turn our aggressive growth plans into a smooth, predictable daily reality on the floor.

If you thrive in a fast-paced, high-accountability environment and love the idea of having a direct impact on output, efficiency, and on-time delivery, this role is for you.

Position Location:

This position will be based at our HQ facilities located in the Austin, TX Metropolitan Area.

In this critically important role, you will be responsible for:

• Workforce & Shift Scheduling
• Own and maintain the master schedule for hourly operations employees (bottling, blending, warehousing, etc.).
• Build, publish, and update weekly and monthly shift schedules to ensure proper coverage across all production lines and shifts.
• Proactively identify coverage gaps (PTO, call-outs, new production needs) and work with supervisors to backfill and rebalance staffing.
• Track attendance, schedule adherence, and shift changes; **escalate** recurring issues to Operations Leadership.
• Production Scheduling & Coordination
• Maintain the production schedule in close partnership with Operations Leadership and Production Managers.
• Translate customer orders and production plans into clear, day-by-day and shift-by-shift production schedules.
• Sequence production runs to minimize changeovers and maximize line efficiency while meeting customer timelines.
• Communicate daily and weekly production plans to supervisors and team leads, ensuring everyone is aligned on priorities.
• Daily Operations Rhythm & Communication
• Act as the central point of coordination for “who is doing what, where, and when” across operations.
• Support daily stand-up meetings by preparing schedule views, line-up charts, and highlighting key risks or constraints.
• Quickly communicate schedule changes (rush orders, downtime, absenteeism) to all relevant stakeholders and update systems accordingly.
• Partner with HR and Operations to coordinate onboarding, cross-training, and re-assignments as production needs evolve.
• Systems, Data, and Reporting
• Use Excel/Google Sheets and internal tools to maintain accurate and up-to-date staffing and production calendars.
• Track key operational metrics related to scheduling (e.g., planned vs. actual hours, schedule adherence, overtime usage).
• Provide regular reports and insights to Operations Leadership on staffing utilization, bottlenecks, and opportunities for optimization.
• Help standardize and continuously improve scheduling templates, tools, and processes as the company scales.
• Identify recurring scheduling and coordination pain points and propose practical solutions.
• Support rollout of new lines, shifts, and processes by building schedules and operational playbooks around them.
• Collaborate with cross-functional teams (Finance, Commercial, HR) to ensure our operational plans align with demand and capacity.
• Take ownership of special projects assigned by the Senior Director of Operations/Operations Leadership to improve operational flow and efficiency.

Relevant Job Experiences, Skills, and Key Requirements for this Role:

• High school diploma or equivalent required; associate’s or bachelor’s degree in Business, Operations, Industrial Engineering, or related field preferred.
• 2–4+ years of experience in an operations, production, planning, or scheduling support role (manufacturing, food & beverage, CPG, or similar environments a strong plus).
• Strong proficiency in Microsoft Excel and/or Google Sheets; experience with scheduling, planning, or ERP tools is a plus.
• Exceptional organizational skills with a strong attention to detail and the ability to manage many moving parts at once.
• Strong analytical and problem-solving skills—you enjoy making sense of data, constraints, and priorities to build smart schedules.
• Excellent written and verbal communication skills; able to communicate clearly with operators, supervisors, and leadership.
• Comfortable working in a fast-paced, high-growth start-up environment with changing priorities and tight timelines.
• High sense of ownership, reliability, and accountability—people can count on you to keep the plan tight and the trains running on time.
• Positive, solutions-oriented mindset with a genuine interest in operations and helping the team win.

We Offer:

• A unique and diverse company culture, shaped by people with commitment, sense of responsibility, risk-taking and discipline
• An excellent start-up work environment, flat hierarchy, and short decision paths
• Health, Dental and Vision Insurance
• Annual Performance Bonus; and
• Stock options

We recruit, promote, and reward based off of our five core values:

• Sleeves Up – At Nulixir, we provide the autonomy and creativity needed to own your role, iterate where needed and drive impact on a massive scale.
• 100% Transparency – Nulixir is passionate about open feedback at all levels of the company. This allows us to fail fast, create in real time and build an open company culture.
• Be Defiantly Great – We are defiant, that’s in our lifeblood, we accomplish what other people think are impossible. Challenging the status quo is our lifeblood.
• Unconditional Empathy – Our customers are real people with real business needs, and we are here to listen and tackle accordingly. If we care and respect each other, there is no challenge we can’t overcome.
• Be the solution, not just the critic – Take ownership and drive collaboration. We work together and we build together.

If you’re excited about being the operational “brain” behind a fast-scaling, technology-driven food & beverage company, we’d love to hear from you.