Executive Assistant

Nulixir Inc.; Austin (TX); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Annual Performance Bonus

Job summary

Nulixir Inc., a nano-biotechnology start-up based in Austin, TX, is seeking an Executive Assistant to support our CEO. This in-person role is ideal for a proactive, highly organized professional eager to impact a fast-growing company at the heart of a disruptive food-tech venture.

Responsibilities include strategic support, project coordination across departments, operations oversight, communications liaison, and travel/event planning, with a focus on confidentiality and professionalism to

Responsibilities

• Be the right hand to the CEO, providing high-level administrative support and managing day-to-day operations.
• Anticipate the CEO's needs and proactively manage schedule, priorities, and commitments.
• Coordinate and prepare for meetings, including agenda setting, minute taking, and follow-up on action items.
• Lead and manage special projects, collaborating with various departments to streamline processes and drive efficiency.
• Assist in day-to-day oversight of plant operations and ensure daily documentation is completed by the operations team.

Job description

Nulixir, a nano-biotechnology start-up, is a VC-backed business-to-business (B2B) company that develops, manufactures, and licenses intellectual property (IP) for smart nanocarriers, called nanovesicles, which optimize the performance of functional ingredients in food & beverage products. Nulixir, as the Function House, is revolutionizing the functional ingredient space by introducing a realm of functionality and shaping the future of intelligent food. This patented technology (70+ patents) has applications across multiple verticals in food and beverage (e.g., nootropics, energy stimulants, vitamins, probiotics, protein, etc.).

Founded in 2019, the company brought together a team of CPG leaders, cancer researchers, US attorneys, and nutritionists to overcome long-standing challenges in the Food and Beverage Industry. The firm’s founder has extensive experience in the development of nanocarriers for cancer therapeutics.

In the past-year, Nulixir sales have grown ~8x with strong interest from small, mid-size and many large CPG companies to partner with Nulixir and incorporate the technology in their products. Nulixir boasts an impressive board of senior executives from companies like Pepsi, Danone, Mckinsey & Company, Paine Schwartz Partners, etc. The company currently has 30+ employees with a stellar executive team who come from food B2B companies such as ADM, Givaudan, Kerry, and ex-MBB consultants.

Position Overview:

Are you a dynamic, highly organized, and proactive professional looking to make a significant impact at a cutting-edge company? Nulixir, a leader in the food and beverage innovation industry, is searching for a top-tier Executive Assistant to support our visionary CEO. This is not just a job; it’s an opportunity to be at the heart of a fast-growing, innovative company that is transforming the way we consume nutrients.

Location:

This is an IN-PERSON position located at our HQ building located in Austin, TX.

Key Responsibilities:

1. Strategic Support:

• Be the right hand to the CEO, providing high-level administrative support and managing day-to-day operations.
• Anticipate the needs of the CEO and proactively manage his schedule, priorities, and commitments.
• Coordinate and prepare for meetings, including agenda setting, minute taking, and follow-up on action items.

2. Project Management:

• Lead and manage special projects, ensuring timely completion and alignment with company goals.
• Collaborate with various departments to streamline processes and drive efficiency.
• Assist in the execution of strategic initiatives and ensure seamless communication across the executive team.

3. Executive & Operational Support

• Assist the CEO in day-to-day oversight of plant operations.
• Ensure all necessary documentation and checklists are printed and filled out by operations team on a daily basis
• Coordinate cross-departmental communications to ensure alignment with operational goals.

3. Communication and Liaison:

• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Manage and prioritize the CEO’s email, correspondence, and phone calls with discretion and professionalism.
• Draft, review, and edit reports, presentations, and other documents as needed.
• Translate CEO’s instructions, safety guidelines, and operational procedures into employees’ preferred languages (verbal and written).
• Act as an interpreter on-the-floor during team meetings, training sessions, and performance reviews with non-English speaking staff.

4. Travel and Event Coordination:

• Plan and coordinate the CEO’s travel arrangements, ensuring efficient and smooth travel experiences.
• Organize and manage company events, executive retreats, and board meetings.
• Ensure all logistical aspects of travel and events are meticulously handled.

5. Confidentiality and Professionalism:

• Handle sensitive and confidential information with the utmost discretion and integrity.
• Maintain a high level of professionalism in all interactions and communications.
• Uphold the company’s values and mission in every task and interaction

We Offer:

• A unique and diverse company culture, shaped by people with commitment, sense of responsibility, risk-taking and discipline;
• An excellent start-up work environment, flat hierarchy, and short decision paths;
• Competitive salary;
• Health, Dental and Vision Insurance;
• Annual Performance Bonus.

Why Join Nulixir?

Innovative Environment:

• Be part of a pioneering company at the forefront of food and beverage innovation.

Impactful Role:

• Play a crucial role in the company’s growth and success by supporting the CEO.
• Access to professional development and career advancement opportunities within a dynamic and growing company.
• Work with a passionate and driven team dedicated to making a difference in the industry.

Competitive Compensation:

• Enjoy a competitive salary and comprehensive benefits package.

We recruit, promote, and reward based off of our five core values:

• Sleeves Up - At Nulixir, we provide the autonomy and creativity needed to own your role, iterate where needed and drive impact on a massive scale.
• 100% Transparency - Nulixir is passionate about open feedback at all levels of the company. This allows us to fail fast, create in real time and build an open company culture.
• Be Defiantly Great - We are defiant, that’s in our lifeblood, we accomplish what other people think are impossible. Challenging the status quo is our lifeblood.
• Unconditional Empathy - Our customers are real people with real business needs, and we are here to listen and tackle accordingly. If we care and respect each other, there is no challenge we can’t overcome.
• Be the solution, not just the critic - take ownership and drive collaboration. We work together and we build together.