Office Assistant

The Wilson PC; Atlanta (GA); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Paid time off

Insurance (medical, dental, vision)

Disability insurance

Life insurance

Retirement plan

Paid holidays

Parental leave

Team events

Travel reimbursement

Firm-provided technology

Job summary

The Wilson PC in Atlanta is seeking a dependable Office Assistant to support daily administrative functions at our on-site office. The role emphasizes organization, confidentiality, and professional communication, handling mail, supplies, and client visits to keep the office running smoothly.

This full-time position offers a base salary of $50k–$60k per year plus quarterly bonuses, with benefits including health, dental, vision insurance, disability and life coverage, paid time off, and

Qualifications

• High school diploma or equivalent; additional training in business administration or office management is a plus.

Responsibilities

• Open and scan incoming mail and distribute for processing.
• Print and process outgoing mail from Dropbox.
• Open and scan returned mail related to withdrawals and other correspondence.
• Manage office supplies, inventory, and general office conditions.
• Remove outdated client info from Filevine when mail is returned.
• Assist with office events, meetings, and deliveries.
• Support visitors and clients with general assistance.
• Collect, notarize, and upload essential documents for client files.

Skills

Organizational skills

Attention to detail

Professional communication

Phone etiquette

Time management

Independence

Discretion/confidentiality

Education

High school diploma

Tools

Google Workspace

Job description

The Wilson PC is a personal injury and workers compensation law firm headquartered in Atlanta, committed to securing the best possible outcomes for our clients. We're proud to be Great Place to Work certified for three consecutive years, reflecting our commitment to fostering a collaborative, supportive, and engaging environment.

Founded in Georgia, our firm continues to grow and serve clients across Georgia, Illinois, Alabama, and South Carolina.

Role Description

We are seeking a dependable, organized, and proactive Office Assistant to support the daily administrative functions and overall operations of our Atlanta office.

This is a full-time, on-site position responsible for a variety of administrative and operational duties, including mail processing, document handling, office organization, inventory management, and general office support. The ideal candidate is detail-oriented, adaptable, and comfortable managing multiple responsibilities while maintaining a high level of professionalism and confidentiality.

This individual will play an important role in ensuring the Atlanta office operates efficiently and that administrative processes are completed accurately and in a timely manner.

Duties & Responsibilities

• Open and scan incoming mail to ensure timely and efficient processing and distribution.
• Print and process standard and certified outgoing mail from Dropbox.
• Open and scan all returned mail associated with withdrawals, demands, and other office correspondence.
• Assist with daily operations of the office, including the management of office supplies, firm inventory, and the maintenance of office conditions.
• Remove outdated client info from Filevine when returned mail (i.e. birthday cards) is received.
• Assist with office events, meetings, and deliveries.
• Assist with special projects as needed.
• Provide general support to visitors and clients.
• Collect, notarize, and upload essential documents needed for client files.

Qualifications

• High school diploma or equivalent required; additional coursework or training in business administration, office management, or a related field is a plus.
• Strong organizational skills and attention to detail, with the ability to prioritize and manage multiple tasks.
• Professional communication and interpersonal skills, including strong phone etiquette.
• Basic proficiency with Google Workspace and the ability to learn new software and cloud-based systems.
• Ability to operate and troubleshoot common office equipment, including printers, scanners, and postage equipment.
• Dependable, proactive, and comfortable working independently in an on-site office environment.
• Ability to handle confidential information and maintain appropriate privacy and professional standards.
• Previous experience in an administrative, office support, or professional services environment preferred.
• Prior law firm experience is a plus but not required.
• Notary Public certification is a plus; willingness to obtain certification may be preferred.
• Annual base salary of $50k–$60k plus eligibility for quarterly bonuses.
• Paid time off, including your birthday, with increased accrual based on years of service.
• Medical, dental, and vision insurance.
• Short-term and long-term disability insurance.
• Life insurance.
• Retirement savings plan.
• Paid holidays.
• Paid parental leave.Firm-sponsored events and team activities.
• Travel expense reimbursement for approved business-related travel.
• Firm-provided technology and equipment, as applicable to the position.

EEO Statement

The Wilson PC is committed to creating a diverse and inclusive environment. We provide equal employment opportunities to all team members and applicants.