Office Assistant

Nashville Public Radio; City of Albany (NY); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

401(k) retirement plan

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Job summary

Wilson Elser is seeking an Office Assistant for its Albany office to support paralegals, legal secretaries and attorneys. You will handle reception duties, document management, light bookkeeping, and calendar coordination in a fast-paced defense litigation environment.

The ideal candidate has at least 1 year in a law firm, strong organization, and solid English communication, plus proficiency in Word, Outlook, Excel and Kofax PDF. Notary status and e-filing experience are a plus.

Qualifications

• Minimum of 1 year experience in a law firm setting.
• Good working knowledge of legal documents.
• Prior experience with law office processes; in the area of litigation is a plus.
• Must have data entry and typing skills with proficiency in Microsoft Office (Word, Outlook, Excel) and Kofax PDF or similar program
• Ability to work in a team-based setting to support paralegals, legal secretaries and attorneys
• Excellent organization, attention to detail, strong written and verbal communication skills
• Must be highly dependable and able to work well in a team environment.
• Ability to E-file in State and Federal Courts; is a plus
• Notary Public license a plus

Responsibilities

• Answer main telephone line
• Prepare Client Vendor Invoices for Payment
• Send Legal Service Invoices to Client
• Light Bookkeeping
• Create and maintain case and mail lists
• Log and track all faxes and overnight deliveries
• Save items to document managing system in a cohesive manner; experience with iManage a plus
• Calendar items
• Prepare form and simple letters
• Copy and compile documents, CDs and flash drives
• Download document productions from external links
• Greet and screen guests
• Maintain a neat and professional reception and conference room areas
• Coordinate all conference room schedules
• Additional tasks as requested

Skills

Law firm experience

Legal documents knowledge

Data entry / typing

Team collaboration

Attention to detail

Communication skills

Dependability

E-filing

Notary

Tools

Kofax PDF

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

Wilson Elser is a leading defense litigation law firm with more than 1,250 attorneys in 44 offices throughout the United States. Founded in 1978, we rank among the top 200 law firms identified by The American Lawyer and 43rd in the National Law Journal’s survey of the nation’s largest law firms. We’re also Mansfield Certified Plus and a Women in the Law Forum Gold Standard Law Firm.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Office Assistantposition in ourAlbany Office.

The Position

Qualifications

• Minimum of 1 year experience in a law firm setting
• Good working knowledge of legal documents
• Prior experience with law office processes; in the area of litigation is a plus
• Must have data entry and typing skills with proficiency in Microsoft Office (Word, Outlook, Excel) and Kofax PDF or similar program
• Ability to work in a team-based setting to support paralegals, legal secretaries and attorneys
• Excellent organization, attention to detail, strong written and verbal communication skills
• Must be highly dependable and able to work well in a team environment.
• Ability to E-file in State and Federal Courts; is a plus
• Notary Public license a plus

Responsibilities

• Answer main telephone line
• Prepare Client Vendor Invoices for Payment
• Send Legal Service Invoices to Client
• Light Bookkeeping
• Create and maintain case and mail lists
• Log and track all faxes and overnight deliveries
• Save items to document managing system in a cohesive manner; experience with iManage a plus
• Calendar items
• Prepare form and simple letters
• Copy and compile documents, CDs and flash drives
• Download document productions from external links
• Greet and screen guests
• Maintain a neat and professional reception and conference room areas
• Coordinate all conference room schedules
• Additional tasks as requested

A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

Salary Range: : $20 USD - $25 USD

Why Should You Apply?

• Benefits:Outstanding benefits package, including 401k match and generous PTO plan
• Career Growth:Ample opportunities for professional development and advancement
• Employee Perks:Access to corporate discount plans and other benefits

Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at [e-mail].

We believe in creating a work environment free of barriers and bias, where individual outlooks and talents are respected and valued. Our firm's policy is to ensure an equal employment opportunity without discrimination or harassment based on race, color, national origin, religion, age, sex, disability, citizenship, marital status, sexual orientation or any other characteristic protected by the law.