Office and Sales Administrator

Imperial Utilities & Sustainability, Inc.; Houston (TX); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

PTO & Sick Hours

Medical & Dental

1/2 Day Fridays June-August

Job summary

A leading energy management firm in Houston seeks an organized and detail-oriented Office Administrator. This role is essential to maintaining a smooth operation across sales and customer interactions. Responsibilities include monitoring energy pricing, supporting sales with data reporting, and ensuring a welcoming office environment. Ideal candidates should possess strong Excel skills and excellent communication abilities. A Bachelor’s degree or equivalent experience is required. The position offers a salary of $55-65K, along with benefits including PTO and medical coverage.

Qualifications

• Comfortable with repetitive tasks and data tracking.
• Prior experience in office coordination, sales support, or operations.
• Experience in energy, utilities, or brokerage is a bonus.

Responsibilities

• Open and close the office daily.
• Monitor electricity and natural gas pricing.
• Support sales and analysts with data entry and reporting.

Skills

Strong Excel skills

Excellent written communication

Detail-oriented

Positive and charming personality

Education

Bachelor’s degree or equivalent experience

Tools

Monday.com

Excel

Job description

Are you the kind of person who keeps everything — and everyone — running smoothly?

Do you love structure, organization, and follow-through?

Are you warm, positive, drama-free, and naturally welcoming?

We are looking for someone very special to join our team.

At Imperial, this is not “just an admin role.” This is the heartbeat of our office and the glue between our sales team, our customers, and our daily operations.

You’ll be the person who:

• Opens the office each morning and sets the tone for the day
• Keeps our data, quotes, emails, and reports moving without anything falling through the cracks
• Supports our sales team with pricing, follow-up, and organization
• Creates a welcoming environment for clients and coworkers
• Builds relationships with customers and partners
• Keeps both our digital systems and our physical space beautifully organized

This role is perfect for someone who:

✨ Is naturally positive and charming

✨ Is a go-getter and loves staying busy

✨ Thrives on routine, structure, and consistency

✨ Loves being part of a team

✨ Enjoys heavy email communication and detailed follow-through

✨ Loves spreadsheets, lists, tracking, and checking things off

You will work closely with our leadership, sales team, and customers daily. Your ability to stay organized, follow up, and communicate clearly will directly impact the success of our company.

What you’ll be doing

• Monitoring daily electricity and natural gas pricing
• Quoting commercial and residential customers
• Tracking renewals, quotes, and customer sign-ups
• Supporting sales and analysts with data entry and reporting
• Managing front desk operations and meeting support
• Opening & Closing the Office
• Keeping our office welcoming, tidy, and organized
• Using Excel and Monday.com to track and report on activity
• Sending thank-you notes, gift cards, and maintaining customer relationships
• Taking meeting minutes and ensuring action items are completed

What we’re looking for

• Bachelor’s degree or equivalent experience
• Strong Excel skills (advanced preferred)
• Excellent written communication (this is an email-heavy role)
• Extremely detail-oriented and reliable
• Comfortable with repetitive tasks and data tracking
• Prior experience in office coordination, sales support, or operations
• Experience in energy, utilities, or brokerage is a bonus — but personality and work ethic matter more

Why Imperial?

We are a close-knit team that values positivity, ownership, teamwork, and pride in our work. We support commercial buildings, schools, hospitals, and communities across Texas through energy management, brokerage, and sustainability services.

If you are someone who loves being the person others can count on, who brings warmth into a room, and who thrives in an organized, structured environment — this role was made for you.

$55-65K (DOE)

PTO & Sick Hours

Medical & Dental

1/2 Day Fridays June-August

📩 Apply or message us directly to learn more.