Office and Hospitality Coordinator

WRJ Design Associates, LTD; Jackson (WY); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

Medical insurance premium coverage 75%

401k and profit-sharing

Paid holidays

10 days PTO

Holiday closure during year-end

Employee purchase program

Annual bonus

Job summary

WRJ Design Associates, LTD in Jackson, Wyoming is seeking an Office and Hospitality Coordinator to be the welcoming face and steady hand behind our luxury interior design headquarters. You’ll manage front desk operations, curate a hospitality experience worthy of our brand, and support the Operations team with day-to-day details that keep the firm running smoothly.

If you love creating polished, memorable experiences for clients and partners, and you’re comfortable coordinating vendor visits as

Qualifications

• 5+ years of experience in office administration, hospitality, luxury retail, or a client-facing role.
• Polished, professional presence with excellent communication.
• Genuine passion for hospitality and curated, memorable moments.
• Strong organizational skills with discretion to juggle multiple priorities.

Responsibilities

• Manage front desk operations, greeting visitors and routing calls.
• Create a welcoming environment across the Great Room, conference rooms, and entertaining spaces.
• Curate hospitality for client meetings, events, and tours (catering to details).
• Support Operations with calendar management, travel, CRM updates, and admin tasks.
• Liaise with building management, vendors, and service providers to keep the HQ running smoothly.
• Assist with planning and execution of WRJ and Stags Landing events.

Skills

Client-facing

Communication

Organization

Hospitality

Microsoft Office

Education

Bachelor's degree in business/related field

Tools

Microsoft Office

Job description

WRJ Design is looking for an Office and Hospitality Coordinator to be the welcoming face and steady hand behind our luxury Interior Design headquarters in Jackson, WY. You’ll manage front desk operations, curate a hospitality experience worthy of our brand, and support our Operations team with the day-to-day details that keep the firm running smoothly. If you love creating polished, memorable experiences for clients and partners, and you’re just as comfortable coordinating a vendor visit as you are setting up a client lunch, we want to hear from you.

The Role:

• Manage front desk operations, greeting visitors warmly, answering and routing calls, and receiving deliveries.
• Create a beautifully styled, welcoming environment across the Great Room, conference rooms, and entertaining spaces.
• Curate hospitality for client meetings, events, and building tours, from catering to the smallest detail.
• Support the Operations team with calendar management, travel, CRM updates, and general administrative needs.
• Liaise with building management, vendors, and service providers to keep the headquarters running seamlessly.
• Assist with planning and execution of WRJ and Stags Landing events.

Your Experience:

• 5+ years of experience in office administration, hospitality, luxury retail, or a client-facing role.
• A polished, professional presence with excellent communication and interpersonal skills.
• A genuine passion for hospitality and creating curated, memorable moments.
• Strong organizational skills and the ability to juggle multiple priorities with discretion.
• Proficiency in Microsoft Office; comfort learning new software and systems.
• Bachelor’s degree in business administration, management, or a related field preferred.

Our Benefits:

• WRJ covers 75% of the employee’s medical insurance premium and 50% of the employee’s dental and vision premiums
• 401k and profit-sharing plan
• Paid holidays
• 10 days of PTO
• Paid holiday closure during the week between Christmas and New Year's Day
• Purchasing: After 1 year of employment, employees can purchase items at the Firm’s cost
• Eligible for an annual bonus based on company profitability and your commitment to our core values

Our Core Values:

• Creating Beauty:We create visually compelling and stimulating design that inspires the soul. Quality, craftsmanship, harmony, natural materials and exceptional design, experience and service, are the DNA of who we are.
• Passion For Knowledge: We enthusiastically encourage everyone on the WRJ team to further their knowledge and understanding of their respective areas of expertise. We seek out sources and travel the world in search of inspiration. Our team proactively and creatively solves problems and draws upon their own experience for the mutual benefit to ourselves and our clients.
• Internal Compass: We are dedicated to individual initiative and creative thinking within a team framework that emphasizes professional respect and collaboration; always striving to go above and beyond to meet our goals.

WRJ is an equal opportunity employer committed to creating a diverse workforce. We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, service member status, amnesty or status as a covered veteran, or any other protected classification under applicable federal, state, and local laws.

This position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidates.