Office and Event Assistant

The College of St. Scholastica; Duluth (MN); On-site; USD 13,000 - 14,000; Part time

Job summary

An educational institution is seeking an Office and Event Assistant in Duluth, MN. This role includes supporting the Sales and Events team with clerical tasks, pre-event preparation, and event assistance. The ideal candidate must be a current or incoming student, possess strong communication and customer service skills, and be able to work independently. This part-time position will require flexibility, including event work during evenings and weekends, and offers a salary range of $12.50 to $13.50 annually.

Qualifications

• Must be a current or incoming CSS student.
• Federal work study eligibility required (international students exempt).
• Strong customer service skills and ability to interact professionally with a wide variety of people.

Responsibilities

• Support the Sales and Events team with clerical tasks and event assistance.
• Operate office equipment; faxing, scanning, copying documents.
• Assist in planning events, manage ticketing, and ushering.

Skills

Responsibility

Dependability

Attention to detail

Time management

Customer service

Interpersonal skills

Communication skills

Education

Current or incoming CSS student

Tools

MS Office Suite

Google Suite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Office and Event Assistant

Student Duluth, MN, US

7 days ago Requisition ID: 1534

Salary Range: $12.50 To $13.50 Annually

Job Purpose/Description

Support the Sales and Events team with clerical tasks, pre-event preparation, and event assistance for all campus events.

Job Duties

• Operate office equipment; faxing, scanning and copying of documents
• Answer Zoom calls and transfer calls to appropriate staff
• Answer emails with professionalism and accuracy
• Receive, sort and distribute incoming mail
• Prepare outgoing mail and packages for distribution
• Assemble and compile basic data according to specific instructions
• Utilize manual and automated methods to enter and retrieve data (i.e. run reports)
• Retrieve and organize supplies
• Assist in the planning of events (i.e. poster design, hanging signs, set up, take down)
• Attend events to run the ticketing, to usher, and/or assist the head audio tech
• Keep office area neat and orderly
• Other duties or responsibilities as assigned

Required Qualifications

• Must be a current or incoming CSS student
• Federal work study eligibility is required (international students exempt)
• Must be responsible, dependable, and detailed oriented
• Must have the ability to follow detailed instructions and work independently
• Must have time management skills
• Must have the ability to accurately record credit card and cash payments
• Good work ethic, positive attitude and acceptable attendance required
• Computer skills required; experience and proficiency with MS Office Suite and Google Suite required
• Willingness to learn and use software (i.e. Constant Contact)
• Strong customer service skills
• Must have the ability to interact professionally with a wide variety of people
• Strong interpersonal and communication skills
• Job functions require sitting, standing, lifting and walking
• Must be able to lift 50 pounds
• Ability to perform the above job duties above without the risk of significant injury
• Ability to maintain confidentiality
• Must be willing and able to work outside of regular office hours including weekends

Preferred Qualifications

• Sophomore or greater
• Driver’s license helpful (with a clean driving record)

Special Instructions

• Hours per week: up to 10 hours; more hours may be required during high volume event weeks
• Writing submission required
  • As part of the application process, we would like to see an example of your writing style. Please provide a paragraph from a recent paper or explain in a short paragraph why you chose the major that you did.
• Thank you for your interest in this position. The screening and selection process is currently underway and will continue until a successful candidate is chosen. Candidates whose qualifications and experience appear to most closely meet the needs of The College will be contacted directly.

Applicants must be available to work events in the evenings and weekends.