Office and Accounts Administrator

Axios Professional Recruitment; Michigan; On-site; USD 20,000 - 32,000; Part time

Job summary

Axios Professional Recruitment is partnered with a family-owned packaging distribution company in Ada, MI to hire a part-time Office and Accounts Administrator. The role supports growing operations with administrative and accounting tasks.

You will manage QuickBooks Desktop, handle invoicing and records, assist sales with quotes, coordinate vendor communications, and help leadership with reporting. This onsite schedule is Monday through Friday 8:30am to 3:30pm, requiring strong organization and

Qualifications

• 3+ years of administrative, office management, customer service, or accounting support experience.
• Experience with QuickBooks Desktop is required.
• Familiarity with Microsoft Office, Google Workspace, and CRM systems.
• Strong verbal and written communication skills; highly organized and detail-oriented.
• Reliable, punctual and accountable; on-site work Monday–Friday 8:30am–3:30pm.

Responsibilities

• Manage QuickBooks Desktop, including invoicing, customer records, payments, and general administrative accounting tasks.
• Provide exceptional customer service via phone and email, ensuring timely and professional communication.
• Support the sales team by preparing quotes, processing orders, maintaining customer information, and assisting with follow-up.
• Coordinate office administration, vendor communication, purchasing, and document management.
• Maintain accurate records and organize digital and physical files.
• Assist leadership with reporting, scheduling, and special projects, as needed.

Skills

Administrative experience

Communication skills

Detail-oriented

Reliability & punctuality

Tools

QuickBooks Desktop

Microsoft Office

Google Workspace

CRM systems

Job description

Axios Professional Recruitment is partnered with family-owned packaging distribution company seeking a part-time Office and Accounts Administrator in Ada, MI to join their team. The ideal candidate will be adaptable and willing to support various aspects of a growing small business.

Responsibilities:

• Manage QuickBooks Desktop, including invoicing, customer records, payments, and general administrative accounting tasks
• Provide exceptional customer service via phone and email, ensuring timely and professional communication
• Support the sales team by preparing quotes, processing orders, maintaining customer information, and assisting with follow-up
• Coordinate office administration, vendor communication, purchasing, and document management
• Maintain accurate records and organize digital and physical files
• Assist leadership with reporting, scheduling, and special projects, as needed

Qualifications:

• 3+ years of administrative, office management, customer service, or accounting support experience
• Experienced with QuickBooks Desktop, required
• Familiarity with Microsoft Office, Google Workspace, and CRM systems
• Strong verbal and written communication skills
• Highly organized and exceptionally detail-oriented
• Reliable, punctual, and accountable
• Ability to work onsite Monday-Friday 8:30am-3:30pm

Axios Professional Recruitment - an entirely employee-owned company - is the largest independent employer in West Michigan. Our mission is to match people with meaningful, long-lasting, and enjoyable careers, not just a job. Since 1988, we've helped match over 300,000 people just like you with top employers across West Michigan.