Office Administrator / Scheduling Coordinator

TruBlue of Phoenix and Scottsdale; Phoenix (AZ); On-site; USD 34,440 - 44,083; Part time

Benefits offered by this job

Accrued paid time off (PTO)

Vacation benefits

Opportunity for long-term growth

Job summary

A leading home service company is seeking an organized Office Administrator / Scheduling Coordinator in Phoenix. The ideal candidate will have scheduling experience in a service environment and be detail-oriented, professional, and customer-focused. Responsibilities include managing schedules, answering inquiries, and ensuring smooth communication between customers and technicians. This part-time role offers competitive pay between $25-$32 per hour with opportunities for growth and stability in a supportive work environment.

Qualifications

• Experience in scheduling, office administration, or service coordination.
• Detail-oriented and organized individual.
• Valid driver's license is required.

Responsibilities

• Answer incoming calls, texts, and emails professionally.
• Schedule estimates and approved jobs based on technician availability.
• Confirm appointments and follow up with customers.

Skills

Scheduling experience

Customer service skills

Strong communication skills

Organizational skills

Adaptability to schedule changes

Tools

CRM software

Job description

TruBlue Home Service Ally is nationally recognized home service franchise with over 120 locations across the United States. We specialize in professional handyman services, home maintenance, and safety and accessibility upgrades that help seniors age in place and support busy families.

Our Phoenix team focuses on Aging-in-Place solutions and long-term home care — not quick fixes. We value professionalism, organization, and strong communication both in the field and in the office.

Position Overview

We are seeking a dependable, organized Office Administrator / Scheduling Coordinator to support daily operations in our Phoenix office.

This role is ideal for someone with scheduling experience in a service-based environment who understands how to keep technicians productive, customers informed, and operations running efficiently behind the scenes.

If you are detail-oriented, customer-focused, and thrive in a structured, fast-moving environment, we’d love to hear from you.

What You’ll Do

• Answer incoming calls, texts, and emails professionally and promptly
• Schedule estimates and approved jobs based on technician availability
• Confirm appointments and follow up with customers before and after service
• Maintain clear communication between customers, technicians, and management
• Ensure schedule efficiency and minimize technician downtime
• Track job-related purchases and support accurate invoicing and documentation
• Maintain office supplies and marketing material inventory
• Support leadership and technicians with daily operational needs
• Perform occasional local errands for materials or job-related needs

Who You Are

• Experienced in scheduling, office administration, or service coordination
• Strong customer service and communication skills
• Highly organized and detail-oriented
• Comfortable using CRM or service management platforms
• Able to adapt quickly to schedule changes and interruptions
• Professional, dependable, and team-oriented
• Valid driver’s license required

What You’ll Get

• $25–$32 per hour, based on relevant experience
• Part-time schedule with opportunity to transition to full-time
• Stable role in a growing service company
• Professional, supportive, team-first work environment
• Accrued paid time off (PTO) and vacation benefits (eligibility discussed during interview process)
• Opportunity for long-term growth

Why Join TruBlue

At TruBlue, we do more than coordinate schedules — we help improve quality of life. From safety upgrades for seniors to dependable home maintenance, our work makes a real difference every day.

If you’re looking for a stable role where your organization, communication, and attention to detail truly matter, we’d love to meet you.