OFFICE ADMINISTRATOR / RECRUITING ASSISTANT

KBA, Inc.; Bellevue (WA); On-site; USD 40,000 - 55,000; Full time

Job summary

KBA, Inc. is seeking an Office Administrator to provide recruiting and administrative support. The role involves greeting interviewees, scheduling, maintaining documents, and general administration tasks to support a dynamic team. Candidates should possess excellent time management and strong communication skills with a minimum of a high school diploma and relevant experience.

Benefits

Health insurance

401K Plan

Paid time off (PTO)

Employee stock ownership plan

Qualifications

• 5 years of office work-related experience.
• Basic understanding of office automated machines.
• Valid driver's license and good driving record.

Responsibilities

• Greet and assist interviewees and schedule interviews.
• Maintain candidate documents and assist with onboarding.
• Manage general administration including phone calls and visitor reception.

Skills

Time management

Microsoft Office Suite

Written communication

Oral communication

Attention to detail

Education

High School diploma

Job description

For over 30 years, KBA has successfully managed highly visible public and private construction projects, earning the trust and respect of clients throughout our community. It's what we do. No one does it better. KBA is small enough to be flexible and responsive, yet big enough to manage large and complex projects. As 100% employee owned, we recognize our employees are our most important resource and the basis for our success. We respect and seek to empower each individual and support the diverse perspectives, skills, experiences and cultures within our workforce. KBA offers an excellent benefits package that includes health insurance, 401K Plan, holidays, paid time off (PTO), and an employee stock ownership plan. We support and further professional growth and development. We work hard, and we have fun.

KBA, Inc. works on the area's most technically challenging, complex, and award-winning construction projects :

Roads - Bridges & Highways - Transit

Water & Wastewater - Buildings - Land Development - Port Facilities

Bring your knowledge and expertise as our next Office Administrator .This role provides recruiting and administrative support to KBA Core Business Functions in KBA. The core duties and responsibilities of the position combine general administrative support with recruitment assistance. The Office Administrator will manage multiple requests and priorities simultaneously, meet deadlines, and show flexibility to change direction when needed.

Who you are and what you will be doing :

PRINCIPAL DUTIES AND RESPONSIBILITIES :

• Greet and assist interviewees
• Archiving candidate files
• Schedule Interviews
• Job postings
• Research new electronic platforms to post KBA positions
• Maintain candidate documents in the applicant and employee database-recruiter screens, emails, Import score sheets, etc.
• Update PM report for PM Recruiting Review meeting
• Assist with onboarding
• Other administrative duties as assigned

General Administration

• Answer phones and route calls and messages
• Receive and welcome all visitors, including new employees, clients, vendors / suppliers,
• Lead for overall office and kitchen cleaning and organization
• Distribute incoming mail
• Maintain pre-printed address labels for all KBA employees
• Purchase of meeting supplies, organize and execute meals for working meetings
• Assist with events and meetings.
• Printing, copying, and binding

KBA Engagement / Training

• Attend corporate social and business meetings including Staff Meetings and Safety Meetings,
• Adherence to KBA's health and safety policies and procedures
• Contribute to the improvement of KBA processes and standards

Other Duties as Assigned

Requirements

What you'll need to be successful

REQUIRED SKILLS AND QUALIFICATIONS :

Requirements :

• Time management and ability to manage competing priorities
• Computer skills and knowledge of the Microsoft Office Suite (especially Word, Excel, and Outlook)
• Excellent command of the English language with strong written and oral communication skills
• Basic understanding of office automated machines (copiers, printers, projectors, )
• Ability to work independently and as part of a dynamic team
• Accuracy and attention to detail
• A valid driver's license and maintenance of a good driving record
• This role requires in-person office attendance Monday through Friday

Education : High School diploma with 5 years of office work-related experience.

What we'd love if you had (preferred requirements) :

Knowledge of recruiting processes is a plus.

Physical Demands and Work Environment : The ability to lift 25 pounds, such as boxes of records, is required. The ability to sit or stand at a workstation and perform data entry is also required.

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