Office Administrator - PS MIA

Professional Services Plus Inc.; Miami (FL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

401K retirement plan with company-mact

Paid training

Cell phone reimbursement

Promotions opportunities

Job summary

Professional Services Plus Inc. in Miami seeks an organized and energetic Office Administrator to support the MIA staff, coordinate office activities and operations, while providing clerical and administrative support to management. The ideal superb at problem-solving, efficient in scheduling and precise in all their tasks.

This position will report to the Director of Hospitality and Assistant Director of Housekeeping. Must be able to work in a 24-hour facility, including weekends and evenings.

Qualifications

• 1+ years of experience as an office administrator or similar role.
• Minimum education of High school Diploma/GED.
• Experience with Microsoft Office (Outlook, Excel, Word) and strong organizational skills.

Responsibilities

• Coordinate operational and office tasks to ensure efficiency and adherence to company policies.
• Order, track, and replace office supplies to prevent interruptions in front office procedures.
• Manage incoming letters, packages, calls and disseminate to proper departments as needed.
• Maintain general office files including vendor and operations documents.
• Oversee maintenance of office facilities and equipment.
• Support planning and execution of on-site employee engagement events.

Skills

Communication skills

Organizational skills

Multitasking

Time management

Detail orientation

Problem solving

Self-motivation

Education

High school diploma

Tools

Microsoft Office

Outlook

Excel

Word

Job description

Who We Are

PS is a luxury hospitality company that builds and operates private terminals for commercial flights. PS currently operates at Los Angeles International Airport and Hartsfield-Jackson Atlanta International Airport and is developing new terminals at Dallas Fort Worth International Airport and Miami International Airport. Far removed from the chaos of the surrounding airport and just steps away from the airfield, PS offers the ease, privacy, and security of the private flight experience for commercial travel.

Who We Are

PS is a luxury hospitality company that builds and operates private terminals for commercial flights. PS currently operates at Los Angeles International Airport and Hartsfield-Jackson Atlanta International Airport and is developing new terminals at Dallas Fort Worth International Airport and Miami International Airport. Far removed from the chaos of the surrounding airport and just steps away from the airfield, PS offers the ease, privacy, and security of the private flight experience for commercial travel. With unprecedented access, PS has the only private partnership with both TSA and Customs and Border Protection, our guests move seamlessly through arrivals and departures. A team of expert Agents works behind the scenes to choreograph every step of the pre- or post-flight experience. Sail through our private, line-free TSA screening, access dedicated customs and immigration services on arrival, and relax as our trained drivers escort you across the airfield directly to/from your aircraft. All without stepping inside the Airport. Guests also enjoy private suites, chef-prepared food, spa services, and more, all while our Control Room coordinates with government, security, and airline officials to ensure the utmost efficiency, safety, and privacy. Waiting in lines, maneuvering through crowds, and handling unwieldy luggage are things of the past at PS. So is the airport experience you’ve come to know. PS is a new alternative to commercial air travel, with unwavering service, seamless access, and inspired experience. PS aims to be in every major airport in the US.

The Role

Seeking an organized and energetic Office Administrator to support our PS MIA staff, coordinate office activities and operations, while providing clerical and administrative support to management. The ideal superb at problem-solving, efficient in scheduling and precise in all their tasks.

This position will report to the Director of Hospitality and Assistant Director of Housekeeping.

Responsibilities

• Responsible for the coordination of operational and office tasks to ensure efficiency and compliance to company policies.
• Ordering, tracking and replacing office supplies as necessary to avoid interruptions in standard front office procedures.
• Managment of incoming letters, packages, phone calls and other forms of correspondence and disseminate to proper departments as needed.
• Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
• Overseeing the maintenance of office facilities, and equipment.
• Maintaining clear and accurate operations documents/procedures for reference purpose.
• Partnering with PS HQ Office Administrator to assist in the uniform issuing and tracking process for all operational staff.
• Partnering with the People & Culture team to assist in planning and execution of on and off-site employee engagement events.
• Support the Hospitality Department on projects as delegated by Director of Hospitality.
• Provide operational/administrative support to LAX Managing Director as directed.
• Ensuring the office runs smoothly.
• Promoting company’s reputation as "best place to work".

Requirements

• PS is a 24-hour facility and as such we require fully open schedule availability and flexibility for all positions within our operations departments, including weekends, holidays, and early morning/late evening shifts.
• 1+ years of experience as an office administrator, office assistant and/or relevant role.
• Minimum education requirement of High school Diploma/GED.
• Experience with Microsoft Office, specifically Outlook, Excel, and Word
• Multi-tasking and time-management skills, with the ability to prioritize tasks and proven ability to meet all scheduled deadlines.
• Ability to prioritize tasks and to delegate them when appropriate.
• Excellent communication and interpersonal skills
• Excellent organizational skills and attention to detail.
• Self-motivated and naturally curious with the ability to achieve results in high-energy, fast, paced changing environment.
• Pass a pre-employment drug screening + background check.
• Collection of SSN as part of the background check process will be required.
• Must be authorized to work in the United States.

Full Time Employee Benefits

• Employee benefits include medical, dental, vision, life insurance, long-term and short-term disability
• 401K retirement plan with company matching
• Health and Dependent care FSA and HSA with company matching
• Merit-based raises and bonuses
• 12 PTO Days / 6 Paid Sick Days Prorated Annually
• Monthly Health & Wellness and cell phone reimbursement
• Paid training
• A great career path with promotion opportunities.

Overtime opportunities available. This is a full-time role.

PS is an equal-opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis. PS considers for employment qualified applicants with criminal histories consistent with applicable federal, state, and local law.