Office Administrator II

University of Utah; Salt Lake City (UT); Hybrid; USD 25,000 - 57,000; Full time

Benefits offered by this job

Hybrid work model

Great benefits

Job summary

Huntsman Cancer Institute Office Administrator II within Research Administration provides complex administrative support for Principal Investigators and their labs; collaborates with Pre-Award and Post-Award grants teams, budgeting, purchasing, HR, travel, event coordination, and navigation of University systems. This role is hybrid, with in-office work 3 days a week and remote 2 days.

It offers a path toward a long-term administrative career within the University of Utah system and its

Qualifications

• Ability to perform essential duties as outlined in the position description.
• Experience with university grant processes and budgeting.
• Familiarity with pre-award and post-award systems and policies.

Responsibilities

• Assist PI with grant and lab support: scheduling, purchasing, hiring, travel, biosketch maintenance, shipping.
• Familiar with pre-award systems and proposal submission; support budgeting and letters of support.
• Familiar with post-award systems; oversee expenditures and grant distributions.

Skills

Organizational skills

Communication skills

Prioritization

Multi-skilled

Problem solving

Team collaboration

Education

Bachelor's degree or equivalent

Job description

Job Summary

This position provides complex administrative support for various Principal Investigators (PI's) and their labs and/or shared resources cores; including working closely with the pre- and post-award grant support, finance, purchasing, human resources, travel planning, event coordination, and navigation of University systems.

Huntsman Cancer Institute Office Administrator II within Research Administration work directly with Principal Investigators (PI's) and are essential to their success. They work closely with both the Pre-Award and Post-Award Grants and Contracts Officers teams at HCI to provide support in submitting successful applications and supporting the management of funded grants and/or contracts to ensure compliance and assist in routine needs of the project. Members of our team perform a broad set of tasks at a challenging and rewarding tempo in a nationally recognized NCI Designated Cancer Center. The ideal candidate is someone who intends to stay with us for at least three years, during which time they can expect to gain experience and training which can translate into a long-term administrative career with the University of Utah, a Pac-12 school with fantastic benefits.

Desirable candidate will have demonstrated a strong organizational capacity, excellent communication skills, and the ability to balance priorities while ensuring follow through with a broad set of responsibilities. This position is hybrid. The expectation is in office 3 days a week and remote 2 days. This may change based on departmental needs.

Huntsman Cancer Institute is committed to cancer prevention, care, and survivorship for all communities within the area we serve – which includes Idaho, Montana, Nevada, Utah, and Wyoming – with impact worldwide.

In your cover letter or during your interview process, we invite you to share how your professional experiences have prepared you to serve as a member of our team as we work to reduce the cancer burden experienced by all people and communities. This may include description of your prior experiences related to research, prevention, clinical care, community engagement/outreach, training, administration, or other areas relevant to Huntsman Cancer Institute's mission and this position.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu.

Responsibilities

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Disclaimer

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Essential Functions

• Assists PI with general grant and lab support which may including scheduling, purchasing, hiring, travel, CV/biosketch/other support maintenance, shipping and other requests as needed.
• Familiar with University pre-award systems, processes, and policies required for proposal submission. HCI has a Pre-Award GCO team that handles the submissions, and the Administrative GCO II assists the PI's and Pre-Award GCO in applying for grants, including developing budgets, updating/collecting biosketches, other support documents, and letters of support.
• Familiar with University post-award systems including management reports, university account codes, and purchasing rules/regulations and systems. The Post-Award GCO team at HCI is in charge of the overall management of the grants/contracts, and the Administrative GCO II plays a role in ensuring compliance through oversight of the majority of expenditures on the projects, managing grant distributions for lab staff, assisting as requested with reporting requirements, and additional action items as assigned.
• Assists HCI Finance and the PI with the development of department/lab budgets for the yearly budget process for each grant awarded as well as activity funds. Review financial accounts (activities) on a monthly basis to ensure accuracy. Maintain complex salary distributions for PI's labs members.
• Assists with the implementation of department and University policies and procedures.
• Provides basic support for administrative tasks, working with colleagues and manager to complete and track assignments.
• Has developed specialized skills or is multi-skilled through job-related training and on-the-job experience.
• Problems encountered are varied, but generally with precedent. Resolution may require some analysis and interpretation, requiring innovation and creativity.
• Issues are routine and involve little evaluation and interpretation. Problems are typically solved through drawing from prior experiences, following established policies and procedures with analysis of the issue, requiring moderate innovation and creativity.

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Office Administrator, II:

Requires a bachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience.

Requisition Number

PRN45922B

Full Time or Part Time?

Full Time

Work Schedule Summary

Department

01214 - HCI Research Admin Dept

Location

Campus

Pay Rate Range

$24,722 to $56,715

Close Date

11/27/2026

Open Until Filled