Office Administrator & HR Associate

Nextuple; Massachusetts; On-site; USD 55,000 - 75,000; Full time

Job summary

Nextuple is seeking an Office Administrator & HR Associate to support our Andover office and people operations. You’ll help with onboarding, records, visa matters, engagement, and internal communications in a collaborative, cross-functional environment.

This role offers exposure to HR, payroll coordination, and office operations across geographies, with room to grow responsibilities as the team scales. Excellent organizational skills and discretion are essential for success.

Qualifications

• Bachelor’s degree preferred in business, HR, or payroll administration.
• 2–4 years of experience in office administration or HR coordination.
• Exposure to payroll processing or payroll tax coordination is a plus.

Responsibilities

• Support employee onboarding and offboarding processes.
• Assist with maintaining employee records, documentation, and HR systems.
• Help coordinate employee engagement activities and internal communications.
• Coordinate with Finance for payroll processing activities and attendance tracking.

Skills

Office administration

HR coordination

Multitasking

Interpersonal skills

Communication skills

Education

Bachelor’s degree

Tools

MS Office

Google Workspace

Job description

Nextupleis a technology company with deepexpertisein Retail and Supply Chain, helpingRetailers andorganizations improve their eCommerce and fulfillment operations through practical, high-quality solutions,implementationsand related Services. As we continue to grow, we are building strong operational andpeoplefoundations to support our teams and partners. Learn more at www.nextuple.com .

Role Overview

We are looking for a motivated and detail-orientedOffice Administrator & HR Associateto support our Andover office and broaderpeopleoperations. This role iswellsuitedforsomeone whoenjoys working with people,ishighly organized andiseagertolearn,acrossofficeadministrative, HRsupport, andcoordination responsibilities.

You will work closely with the HR, Finance, and Operations teams across geographies, helping ensure smooth day-to-day office operations and effectivepeoplesupport. In addition, this role offers exposure to broader corporate, business, and delivery-related activities,providingan opportunity to learn, grow, and expand responsibilities over time for someone interested in doing so.

Location:Andover, MA (Onsite)

Employment Type:Full-time / Contract

Key Responsibilities

HR & People Operations

• Support employee onboarding and offboarding processes
• Assistwithmaintainingemployee records, documentation, and HR systems
• Support employee visa / immigration matters, coordinating with Immigrationexpertteams
• Help coordinate employee engagement activities and internal communications
• Respond to employee queries related to policies, benefits, and general HR processes
• Support compliance with company policies and basic HR best practices

Payroll, Tax & Finance Support

• Coordinate with Finance and Payroll teams to support payroll processing activities
• Assistwith tracking attendance, leave records, and inputsrequiredfor payroll
• Supportstate payroll tax–related coordination, including data collection, validations, and working with Finance/payroll vendors to ensuretimelyfilings and compliance.
• Assistwith expense tracking, reimbursements, and other administrative finance tasks as needed

Office Administration

• Manage day-to-day office operations, including supplies, vendors, facilities coordination, and general office upkeep
• Serve as the first point of contact for office-related needs and visitors
• Coordinatelogisticsfor meetings, events, and internal activities
• Ensure a well-organized, welcoming, and professional office environment

Cross-Functional Coordination

• Work closely with HR, Finance, and Operations teams across different geographies
• Coordinate with internal stakeholders to ensuretimelyfollow-ups and smooth execution of tasks
• Act as a reliable point of contact to keep administrative and people-related activities moving efficiently

Qualifications & Skills

• Bachelor’s degree preferred (Business Administration,HR, andotherrelated fieldssuch as payroll admin etc.is a plus)
• 2–4 years of experience in office administration, HR coordination, or a similar role
• Exposure to payroll processing or payroll tax coordination is a plus
• Strong organizational and multitasking skills with attention to detail
• Excellent interpersonal and communication skills; personable and approachable
• Comfortable working with multiple teams and stakeholders across locations
• Willingness to learn and take ownership of new responsibilities
• Proficiencywith basic office tools (MS Office / Google Workspace); HR or payroll system exposure is a plus

WhatWe’reLooking For

• A proactive learner who enjoys supporting people and operations
• Someone who can balance structure with flexibility in a growing organization
• A team player who works well across functions and geographies
• A dependable and trustworthy individual who handles sensitive information with discretion

Why Join Us

• Opportunity to grow across HR, payroll coordination, and operations
• Exposure to cross-functional and global teams
• A collaborative, people-focused work environment
• Room to learn, take ownership, and expand responsibilities over time

Nextupleis strongly committed to equal opportunities in employment. We welcome applications from all minority group members, women, persons with disabilities, members of sexual minority groups, and others who may contribute to the further diversification ofNextuple.