Office Administrator for Landscaping Company

ABUNDANT LAWN; Saint Petersburg (FL); On-site; USD 25,000 - 35,000; Part time

Job summary

A local, family-owned landscaping company in St. Petersburg, Florida, is seeking a polished and organized Office Manager. This part-time position involves managing administrative tasks, customer communications, and scheduling while offering flexible hours and opportunities for advancement.

Benefits

Flexible schedule

Opportunity for advancement

Qualifications

• Polished and friendly communication with customers.
• Very organized, detailed, and process-oriented.

Responsibilities

• Manage back-office administrative work including scheduling and bookkeeping.
• Handle customer communications and maintain records.
• Process payroll and manage employee files.

Skills

Organization

Communication

Problem Solving

Tools

Jobber

Job description

Benefits:

Flexible schedule

Opportunity for advancement

Join our growing team! We are a local, family owned landscaping and lawncare company based in St. Petersburg, Florida. We are looking for a polished, organized Office Manager to assist with our day to day operations. This position is part-time, starting with approximately 20-25 hours per week.

Ideal Hours: 9am - 2pm and/or 1pm - 6pm with flexible and varied hours offered for responsible employees.

Overview: Manage the back-office administrative work for Abundant Lawn, including handling phone calls, maintaining files, daily route scheduling, printing job-related documents, record & deposit payments, light bookkeeping, maintaining CRM data, miscellaneous ordering of company supplies, uniforms, etc.

Key Accountabilities:

Effectively manage phone & email communications with customers (responding to voicemails, handling customer issues, etc.)

Manage & Update Maintenance Scheduling

Coordinate with sales team to schedule estimates for customers

Maintain accurate digital and paper records (ie receipts for ordering supplies, etc.)

Creating invoices for key customers and managing incoming payments for services

Ongoing Tasks:

Process Payroll - Weekly

Log customer payments in Jobber (landscaping CRM) - Daily

Setup & Print Lawncare Routes for following day - Daily

Review / Respond to email & text communications - Daily

Schedule Service Calls - Daily

Answer Calls and Schedule Estimates - Daily

Log Landscaping Photos in Key Client System - Weekly

Inventory & Order Marketing & Office Supplies – Monthly

Customer Follow Up Calls – 2-3 Times Per Week

Create & Maintain Employee Files – As Needed

Assist in Onboarding Employees – As Needed

Review Previous Day Activities – As Needed

Call & Maintain Delinquent Customer Accounts – Weekly

Maintain Data on Office Board - Weekly

Core Skills: This person should be:

• Polished and friendly when speaking with customers or writing emails.
• A self-starter, ready to learn and jump right in to our team.
• Very organized, detailed, and process oriented. Accuracy is important.
• Able to think on their feet, be flexible and adapt quickly, and be a strong problem solver.

This is a great opportunity to work with a growing landscaping company. We look forward to reviewing your application.