Office Manager/People Assistant (Part-Time) - Growing Maritime Defense Business

Pole Star Defense; Saint Petersburg (FL); On-site; USD 10,000 - 60,000; Part time

Job summary

A growing maritime defense business is seeking a part-time Office Manager/People Assistant in St. Petersburg, FL. The role involves managing office operations, coordinating events, and supporting staff to maintain a professional workplace. Ideal candidates are organized, energetic, and possess strong interpersonal skills.

Benefits

Annual Leave: 12.5 days

Sick Leave: 2.5 days

Wellbeing Days: 2.5 days

Qualifications

• Office management experience required.
• Excellent organizational skills and attention to detail.
• Strong interpersonal skills and collaborative mindset.

Responsibilities

• Manage daily office administration and supplies.
• Coordinate corporate events and activities.
• Assist CEO with logistics for Board meetings.

Skills

Organizational skills

Interpersonal skills

Initiative

Collaborative mindset

Education

Associate's degree or relevant work experience

Tools

Microsoft Office

Google Workspace

Job description

Office Manager/People Assistant (Part-Time) - Growing Maritime Defense Business

3 weeks ago Be among the first 25 applicants

Title: Office Manager / People Assistant
Based in: St. Petersburg, FL
FLSA: Non-Exempt
Pay: $23.50 - $31.25/hr
Work Type: Part-Time (up to 20 hours/week)

About the Company

Pole Star Defense is a leading provider of maritime domain awareness, maritime security, and fisheries monitoring systems to the government sector. Since 1998, we have been innovating to mitigate threats to ships, supply chains, cargo, territorial waters, and safety at sea. We develop and implement advanced intelligence technologies to protect vessels, personnel, and maritime environments.

Position Description

We are seeking an Office Manager/People Assistant to ensure our St. Pete office runs efficiently. Responsibilities include managing administrative tasks, overseeing office resources, coordinating office activities, managing supplies, scheduling meetings, organizing corporate events, and supporting staff. The role is vital for maintaining a positive, organized, and professional workplace. The ideal candidate is energetic, highly organized, detail-oriented, with excellent interpersonal skills and a passion for teamwork and morale boosting.

Responsibilities

• Manage daily office administration: supplies, cleaning, visitor prep, communications (calls, emails, mail)
• Handle vendor relationships and service orders: coffee, water, online services
• Coordinate with IT on office equipment
• Organize corporate events: celebrations, lunches, team activities, holiday parties, including contracts and catering
• Partner with HR for onboarding, policies, and issuing SWAG
• Engage with The Hub community on events and activities
• Assist CEO with logistics for Board of Directors meetings and expense reports

Requirements

• Office management experience
• Excellent organizational skills and attention to detail
• Self-starter with initiative
• Strong interpersonal skills
• Collaborative mindset
• Proficiency in Microsoft Office and Google Workspace

Education & Certifications

• Associate's degree or relevant work experience

Desired Skills (Not Required)

• Experience with government invoicing and clients

Benefits

• Annual Leave: 12.5 days
• Sick Leave: 2.5 days
• Wellbeing Days: 2.5 days

Work Schedule

Typically Monday-Friday, but may require after-hours or on-call support due to 24/7 operations. Additional pay may apply for out-of-hours work. This is a Public Trust position requiring background checks and possibly a DoD security clearance. Access to EAR and ITAR regulated information is required, and applicants must be U.S. persons.

Pole Star Defense is an Equal Opportunity Employer, including veterans and individuals with disabilities.