Office Administrator/Facility Management and Services

Sun Technologies, Inc.; Minnetonka (MN); On-site; USD 31,000 - 44,000; Full time

Benefits offered by this job

Medical Insurance ACA

401(k)

Sick leave

Job summary

Sun Technologies, Inc. is seeking an Office Administrator/Facility Management professional for a 3-month contract in Minnetonka, MN. The role covers office processes, mail, shipping, printing, and AV conference support.

Responsibilities include print device management, mail/shipping operations, and coordinating conference room AV; flexibly wearing multiple hats and working independently to support a diverse team.

Qualifications

• Fedex familiarity and general shipping support.
• Office management experience.
• Printing and scanning duties.
• Teleconference coordination.

Responsibilities

• Print device & mail/shipping/receiving services include maintaining printers and coordinating supplies.
• Process outgoing USPS and FedEx shipments; manage accountable mail and sign-off procedures.
• Deliver and sort incoming mail; coordinate vendor interactions for mail Center operations.
• Coordinate conference room AV and teleconferencing (Skype, WebEx, VTC) and provide coffee/snacks per request.

Skills

Fedex

Office Management

Printing

Scanning

Teleconference

Job description

: Office Administrator/Facility Management and Services

Required Skills

: Fedex , Office Management , Printing , scanning , Teleconference

Location

Duration

: Expected 3 month contract with possible extension

Job Description

Pay Rate: $27/hr the pay rate may differ depending on your skills, education, experience, and other qualifications.

Featured Benefits

• Medical Insurance in compliance with the ACA
• 401(k)
• Sick leave in compliance with applicable state, federal, and local laws

General Function:

Organizes, coordinates and implements office process and procedures in order to ensure organizational effectiveness and efficiency. Supports prints device and mail services, office and supply inventory mgt, conference room/AV support and general office admin support. Energetic experienced professional who is able to wear multiple hats. Needs experience in handling a wide range of administrative and executive support related tasks and able to work independently. Well organized, flexible and enjoys the administrative challenges of supporting an office of diverse employees.

Major Duties And Responsibilities

Print Device & Mail/Shipping & Receiving Services

Print Device

• Deliver paper for office equipment such as printers, copiers and fax machines
  First responder for a print device issues then contact tech services if additional support is needed
  Ensure proper maintenance and usage of all equipment and supplies.

Mail/Shipping & Receiving

• Process all outgoing pre-stamped personal USPS.
  Process all outgoing FedEx packages (Business use only).
  Verify, sign and record all incoming/outgoing Accountable Mail, i.e., FedEx, DHL, UPS, Express, Registered, Certified, Insured and Custom Design Mail.
  Deliver incoming FedEx, DHL, UPS, Staples packages
  Sort and deliver all incoming U.S. Postal Service mail
  Deliver and obtain signature for all Accountable Mail pieces
  Handle “rush” pick-up/delivery requests for internal and outgoing correspondence (Business use only)
  Maintain and provide specialized mailing forms i.e. Express, Registered, Certified and Insured
  Daily interaction with other vendors to ensure that procedures and work standards relating to Mail Center operations are maintained (ex. FedEx, DHL, USPS, UPS, Couriers, Neopost, Staples, Iron Mountain,).
  Provide vendors with updated address to improve accuracy of incoming mailings

Conference Center Support:

Coordinates audio-visual equipment and prepares facility for meeting (including Skype, WebEx, teleconference and VTC)
Ensure proper maintenance and usage of all equipment and supplies
Prepares coffee and set out snacks as requested