Office Service Representative III

Canon Business Process Services, Inc.; Chandler (AZ); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Competitive pay & benefits

Comprehensive training and development

Employee discounts on entertainment,产品

Job summary

Canon Business Process Services, Inc. is seeking a versatile mailroom/administrative support associate in Chandler, AZ. You will handle mail, packages, copy center tasks, and reception duties, ensuring accuracy and timely delivery.

The role requires strong customer service, computer skills, and the ability to operate various office equipment; overtime may be required to meet deadlines.

Qualifications

• High school diploma or equivalent.
• 5+ years’ experience working in a mailroom or professional office environment.
• Thorough knowledge of metering, weighting, logging and other shipping procedures.
• Proficiency in computer skills.
• Excellent customer service and professional attitude.

Responsibilities

• Receive, sort, and deliver all incoming mail & packages according to floors and time frames.
• Wrap, seal, weigh, affix postage and dispatch outgoing mail/packages per regulations.
• Prepare outgoing inter-office pouches for client affiliates when applicable.
• Log outgoing and incoming items and review for accuracy.
• Process outgoing overnight items (FedEx/UPS) to meet deadlines.
• Organize and distribute supplies; monitor inventory and keep the area neat.
• Handle distribution to client employees, affiliates, and dealers.
• Estimate runtimes for photocopy jobs; produce bound copies and deliver.
• Provide minor maintenance on copiers and fax machines; log and report issues.
• Prepare monthly production and volume reports for billing.
• Perform other admin duties including reception tasks as needed.
• Set up kitchens and conference rooms, answer phones, greet visitors.
• Move boxes/furniture; replace light bulbs; document scanning.
• Learn new features of copying/fax/scanning/shipping equipment as introduced.

Skills

Customer service

Computer skills

Complex equipment operation

Overtime readiness

Education

High school Diploma or equivalent

Tools

Fax machine

Scanner

Metering equipment

Job description

Overview

Under general supervision, is responsible for all mail, packages and interoffice correspondence handling and dispatching for all classes of mail/packages. Responsibilities may also include copy center activities, reception, hospitality and/or other duties as assigned.

Responsibilities

CUSTOMER SERVICE

• Insures total customer satisfaction through understanding of customer expectations, proactive problem identification/resolution, and maximizing opportunities to build relationships

MAIL/PACKAGES/POUCHES

• Receive, sort, and deliver all incoming mail & packages according to assigned floors and within established time frames


• Wrap, seal, weigh, affix postage and dispatch all outgoing mail/packages in accordance with postal regulations


• Prepare special outgoing inter-office pouches sent to client affiliates as scheduled (if applicable)


• Package and process outgoing overnight items, i.e. Federal Express, UPS, etc., to meet client and vendor deadlines. Log and deliver incoming overnight packages within established time frames


• Log outgoing and incoming items as required and review for accuracy/completeness

SUPPLIES/COPYING/FAXING/ADMINISTRATION

• Organize and distribute supplies to client employees as detailed in job requests. Verify and log orders upon delivery. Monitor inventory of copy supplies, stock paper and toner and keep supply area neat (inclusive of convenience copiers)


• Handle items for distribution to a segment of or all of client employees, affiliates, dealers, etc


• Estimate runtime on the small to medium photocopy jobs. Check all copies produced for quality and accuracy. Produce bound copies of work when requested. Deliver and pick up copy jobs


• May provide minor maintenance of photocopy machine such as solving paper jams, placing service calls and routine cleanings


• Operate facsimile machines; send and receive facsimiles. Keep complete and accurate logs of incoming and outgoing facsimiles. Where appropriate, input facsimile data into computer for client charge back. Generate activity reports, confirmation reports, and call the receiver to confirm receipt as necessary


• Prepare monthly production and volume reports in order to measure productivity and prepare billing charges


• Performs other administrative duties from inserting, copying and photocopying to faxing as needed

May possibly perform any of the following functions at the direction of the Site Manager:

• Set up and maintain client’s kitchen areas and conference rooms, order food and make coffee


• Provide reception work such as answering telephones, taking messages and greeting visitors


• Move boxes, supplies or furniture; replace light bulbs


• Document scanning


• Prepare outgoing items for shipping


• Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, shipping equipment as introduced at the site


• Additional duties as assigned

Qualifications

• High school Diploma or equivalent


• 5+ years’ experience working in a mailroom or professional office environment


• Thorough knowledge of all metering, weighting, logging and other shipping procedures


• Proficiency in computer skills


• Ability to perform complex functions of various equipment and systems (fax, scanner, metering, stamping, tracking systems, photo-copying, color copying, etc.) without guidance from supervisor


• Excellent customer service, professional attitude and appearance are a must


• Ability to work overtime & meet deadlines

PHYSICAL DEMANDS

• Requires regular twisting/turning/squatting/bending/reaching/lifting and prolonged periods of sitting, standing or walking


• May regularly lift and carry up to 20 lbs. and move (push mail cart) over 50 lbs


• May occasionally lift up to 50 lbs


• Frequent use of hand and foot controls


• May occasionally need to climb stairs

What We Offer:

• Competitive pay & benefits!


• Comprehensive training and development programs that prepare employees to advance from within.


• A company focused on creating a positive work and client environment.


• Employee discounts on entertainment, products, and services nationwide!