Office Administrator (46383)

LEVI, RAY & SHOUP, INC; Northern (KY); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401(k) Retirement Plan

Paid Time Off

Hybrid Work Schedule

Job summary

LRS Consulting Services, the staffing division of Levi, Ray & Shoup, Inc. (LRS), is seeking a highly organized Office Administrator to support our St. Louis, Missouri office.

In this role, you will serve as the primary administrative representative for the office, providing operational, financial, and administrative support to Account Executives, consultants, clients, and the sales team. This full-time hybrid position requires five years of office administration experience, strong Microsoft

Qualifications

• Minimum of five (5) years of recent office administration experience within the past seven years.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
• Experience supporting day-to-day administrative and operational activities.
• Strong organizational, multitasking, and problem-solving skills.
• Excellent written, verbal, and telephone communication skills.
• Ability to manage detailed projects and meet deadlines in a fast-paced environment.
• Permanent authorization to work in the United States without employer sponsorship.

Responsibilities

• Serve as the primary administrative representative for the St. Louis office.
• Maintain accurate client and consultant records within Dynamics CRM, Tracker ATS, ERP, and related systems.
• Process customer invoicing, track receivables, and support collection activities.
• Accurately enter and maintain consultant timekeeping records.
• Provide administrative and operational support to Account Executives and the Sales Team.
• Create, organize, maintain, and retrieve contracts, correspondence, and other business documents.
• Format consultant resumes and prepare client submission materials.
• Assist with onboarding newly placed consultants.
• Support proposal development and other team projects.
• Prepare reports, documents, and correspondence utilizing Microsoft Office applications.
• Communicate professionally with clients, consultants, employees, and internal stakeholders.
• Prioritize multiple tasks while maintaining a high degree of accuracy and attention to detail.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Strong communication

Tools

Dynamics CRM

Tracker ATS

ERP systems

Job description

For additional information on how we handle your data, see www.LRS.com/privacy

View all jobs in this category

If you receive a suspicious offer or communication claiming to be from us, do not share any personal or financial information. You can notify us using our contact page at Contact Levi, Ray & Shoup, Inc .

IMPORTANT NOTES:

• All legitimate correspondence from our recruiting team will only come from an email address ending in @lrs.com. We do not use generic domains like @gmail.com, @yahoo.com, or @outlook.com.
• never conduct interviews solely via text-based chat on Microsoft Teams, Telegram, or WhatsApp. All virtual interviews involve a scheduled video or phone call with a member of our team.
• LRS will never ask a candidate for payment, fees, or to purchase equipment (e.g., laptops, software) as a condition of employment.
• All genuine job opportunities are listed directly on our official careers portal at Careers .

Job Description

LRS Consulting Services, the staffing division of Levi, Ray & Shoup, Inc. (LRS), is seeking a highly organized and detail-oriented Office Administrator to support our St. Louis, Missouri office. In this role, you will serve as the primary administrative representative for the office, providing operational, financial, and administrative support to Account Executives, consultants, clients, and the sales team.

This position is responsible for maintaining critical client and consultant information, supporting invoicing and timekeeping processes, assisting with consultant onboarding, and ensuring efficient day-to-day office operations.

Key Responsibilities

• Serve as the primary administrative representative for the St. Louis office.
• Maintain accurate client and consultant records within Dynamics CRM, Tracker ATS, ERP, and related systems.
• Process customer invoicing, track receivables, and support collection activities.
• Accurately enter and maintain consultant timekeeping records.
• Provide administrative and operational support to Account Executives and the Sales Team.
• Create, organize, maintain, and retrieve contracts, correspondence, and other business documents.
• Format consultant resumes and prepare client submission materials.
• Assist with onboarding newly placed consultants.
• Support proposal development and other team projects.
• Prepare reports, documents, and correspondence utilizing Microsoft Office applications.
• Communicate professionally with clients, consultants, employees, and internal stakeholders.
• Prioritize multiple tasks while maintaining a high degree of accuracy and attention to detail.

Qualifications

Required

• Minimum of five (5) years of recent office administration experience within the past seven years.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
• Experience supporting day-to-day administrative and operational activities.
• Strong organizational, multitasking, and problem-solving skills.
• Excellent written, verbal, and telephone communication skills.
• Ability to manage detailed projects and meet deadlines in a fast-paced environment.
• Permanent authorization to work in the United States without employer sponsorship.

Preferred

• Experience in a staffing, recruiting, or professional services environment.
• Experience with customer invoicing and receivables management.
• Experience with CRM, ATS, or ERP systems.
• Familiarity with consultant onboarding and client submission processes.

Why Join LRS Consulting Services?

For more than 40 years, LRS Consulting Services has connected top talent with leading organizations across the country. As part of our team, you'll support a dynamic staffing operation while working alongside experienced professionals dedicated to exceptional client service.

This is a full-time hybrid position based in St. Louis, Missouri. Competitive benefits include:

• Medical, Dental, Vision, and Life Insurance
• 401(k) Retirement Plan
• Paid Time Off
• Hybrid Work Schedule

LRS is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, sexual orientation, gender identity, or any other status protected by applicable law.

Salary range: $55,000-65,000 annually plus paid overtime and full benefits. This range represents the low and high for this position.

What to do if you suspect fraud:

If you receive a suspicious offer or communication claiming to be from us, do not share any personal or financial information. You can notify us using our contact page at Contact Levi, Ray & Shoup, Inc .

IMPORTANT NOTES:

• All legitimate correspondence from our recruiting team will only come from an email address ending in @lrs.com. We do not use generic domains like @gmail.com, @yahoo.com, or @outlook.com.
• never conduct interviews solely via text-based chat on Microsoft Teams, Telegram, or WhatsApp. All virtual interviews involve a scheduled video or phone call with a member of our team.
• LRS will never ask a candidate for payment, fees, or to purchase equipment (e.g., laptops, software) as a condition of employment.
• All genuine job opportunities are listed directly on our official careers portal at Careers .