Office Administrator

Levi, Ray & Shoup, Inc.; St. Louis (MO); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k) retirement plan

Paid time off

Hybrid work schedule

Overtime eligibility

Job summary

Levi, Ray & Shoup, Inc. (LRS) is seeking an Office Administrator for its St. Louis, MO office.

You will act as the primary administrative representative, supporting invoices, timekeeping, onboarding, and day-to-day operations for executives, consultants, and clients. The role requires 5+ years in office administration, strong MS Office skills, and effective communication. This is a full-time hybrid position with competitive benefits and opportunities to contribute across the sales and consulting

Qualifications

• Minimum of five (5) years of recent office administration experience within the past seven years.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
• Experience supporting day-to-day administrative and operational activities.
• Strong organizational, multitasking, and problem-solving skills.
• Excellent written, verbal, and telephone communication skills.
• Permanent authorization to work in the United States without employer sponsorship.

Responsibilities

• Serve as the primary administrative representative for the St. Louis office.
• Maintain accurate client and consultant records within CRM, Tracker ATS, ERP, and related systems.
• Process customer invoicing, track receivables, and support collection activities.
• Accurately enter and maintain consultant timekeeping records.
• Provide administrative support to Account Executives and the Sales Team.
• Create and retrieve contracts, correspondence, and other business documents.
• Format resumes and prepare client submission materials.
• Assist with onboarding newly placed consultants.
• Support proposal development and other team projects.
• Prepare reports and correspondence using Microsoft Office.
• Communicate professionally with clients, consultants, employees, and stakeholders.
• Prioritize multiple tasks with high accuracy and attention to detail.

Skills

Microsoft Office

Organization

Multitasking

Communication

Problem solving

Tools

CRM

ATS

ERP

Job description

Job Description

LRS Consulting Services, the staffing division of Levi, Ray & Shoup, Inc. (LRS), is seeking a highly organized and detail-oriented Office Administrator to support our St. Louis, Missouri office. In this role, you will serve as the primary administrative representative for the office, providing operational, financial, and administrative support to Account Executives, consultants, clients, and the sales team.

This position is responsible for maintaining critical client and consultant information, supporting invoicing and timekeeping processes, assisting with consultant onboarding, and ensuring efficient day-to-day office operations.

Key Responsibilities

• Serve as the primary administrative representative for the St. Louis office.
• Maintain accurate client and consultant records within Dynamics CRM, Tracker ATS, ERP, and related systems.
• Process customer invoicing, track receivables, and support collection activities.
• Accurately enter and maintain consultant timekeeping records.
• Provide administrative and operational support to Account Executives and the Sales Team.
• Create, organize, maintain, and retrieve contracts, correspondence, and other business documents.
• Format consultant resumes and prepare client submission materials.
• Assist with onboarding newly placed consultants.
• Support proposal development and other team projects.
• Prepare reports, documents, and correspondence utilizing Microsoft Office applications.
• Communicate professionally with clients, consultants, employees, and internal stakeholders.
• Prioritize multiple tasks while maintaining a high degree of accuracy and attention to detail.

QualificationsRequired

• Minimum of five (5) years of recent office administration experience within the past seven years.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
• Experience supporting day-to-day administrative and operational activities.
• Strong organizational, multitasking, and problem-solving skills.
• Excellent written, verbal, and telephone communication skills.
• Ability to manage detailed projects and meet deadlines in a fast-paced environment.
• Permanent authorization to work in the United States without employer sponsorship.

Preferred

• Experience in a staffing, recruiting, or professional services environment.
• Experience with customer invoicing and receivables management.
• Experience with CRM, ATS, or ERP systems.
• Familiarity with consultant onboarding and client submission processes.

Why Join LRS Consulting Services?

For more than 40 years, LRS Consulting Services has connected top talent with leading organizations across the country. As part of our team, you'll support a dynamic staffing operation while working alongside experienced professionals dedicated to exceptional client service.

This is a full-time hybrid position based in St. Louis, Missouri. Competitive benefits include:

• Medical, Dental, Vision, and Life Insurance
• 401(k) Retirement Plan
• Paid Time Off
• Hybrid Work Schedule
• Overtime Eligibility

LRS is an Equal Opportunity Employer.Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, sexual orientation, gender identity, or any other status protected by applicable law.

Salary range: $55,000-65,000 annually plus paid overtime and full benefits. This range represents the low and high for this position.