Office Administrator

ThermalNetics, Inc; United States; On-site; USD 52,000 - 68,000; Full time

Job summary

ThermalNetics, Inc., located in Auburn Hills, MI, seeks an Office Administrator to support the CFO, aid in recruitment and onboarding, and help scale operations as the company grows.

You will partner with Talent Acquisition and HR to post openings, review resumes, coordinate interviews, and manage onboarding and documentation. Strong organization, communication, and HR system familiarity are essential.

Qualifications

• 3+ years of experience in office administration, HR, or related role.
• Experience in a fast-paced, growing organization.
• Strong organizational and communication abilities; familiarity with Workday and payroll systems.

Responsibilities

• Support talent acquisition and hiring processes.
• Coordinate onboarding, orientation, and offboarding activities for employees.
• Assist with payroll and timekeeping processes.
• Maintain interview records and candidate databases; schedule interviews.
• Ensure local practices align with company policies and legal requirements; maintain confidentiality.

Skills

Organizational skills

Communication skills

Administrative abilities

Attention to detail

Education

HR or BA degree

Tools

Workday

Payroll systems

Job description

Join the world's largest HVAC company, named by Forbes as one of America's Best-In-State Employers 2025! Company Overview ThermalNetics, LLC is a growth company that was founded in 1972. We employ roughly 90 people and have annual sales of approximately $110M. Our corporate focus is "creating more comfortable and healthy indoor environments by providing innovative HVAC solutions". In striving to provide the most economical owning experience for the end-user, we provide equipment, parts, and services to ensure the air we breathe in our schools, hospitals, commercial buildings, etc. is something that will allow us all to live happier, healthier, and safer lives. We also do all we can to give people the chance to grow. Our employees enjoy working at a place that offers a small company environment with big company objectives. You’ll be challenged to innovate, encouraged to apply your knowledge, and be well‑rewarded for results.

Location: Auburn Hills, MI

Position Overview

The Office Administrator reports to the CFO and will support the planned growth of ThermalNetics. The individual will enhance and execute the existing processes, aid in recruitment and onboarding of new employees, while growing with ThermalNetics and championing the ThermalNetics culture. This role is critical to proactively maintain operational readiness and compliance with applicable standards and laws.

Talent Acquisition & Employee Lifecycle

• Partner with Corporate Talent Acquisition and hiring managers throughout the hiring process.
• Support workforce planning by identifying appropriate job descriptions and position requirements.
• Post job openings to company and external recruiting platforms.
• Conduct initial resume reviews and phone screenings.
• Schedule interviews, coordinate candidate communications, and manage interview-day logistics.
• Maintain interview records and candidate databases.
• Develop and maintain talent pipelines for future hiring needs.
• Help foster a positive candidate and new hire experience.
• Coordinate onboarding, orientation, and offboarding activities for employees, including documentation, system access, I-9 processing, IT asset ordering, welcome materials, and introductory training.
• Conduct new hire training on company programs, policies, and systems.
• Support employees in navigating HR systems, processes, and available resources, including Workday and timekeeping systems.
• Manage new hire paperwork submission and track onboarding progress and completion.
• Maintain onboarding checklists, job‑specific onboarding plans, and quick‑start guides.
• Assist with employee documentation and personnel‑related administrative processes.
• Coordinate employee service awards, recognition programs, and mentor program tracking.

People Operations, Programs & Business Support

• Coordinate and track local training initiatives and employee development programs.
• Coordinate leadership development programs, including venue selection, contract negotiation, budget management, and logistics.
• Coordinate and track completion of performance review and performance conversation cycles.
• Partner with local leaders to compile annual merit increase recommendations.
• Coordinate and submit compensation-related data for bonus payments and annual salary review processes.
• Review payroll-related reports to verify employee hours and submission accuracy.
• Support routine administrative processes requiring independent judgment and attention to detail.
• Exercise independent judgment in managing priorities and addressing organizational needs.
• Challenge the status quo and identify opportunities for process improvement, standardization, and operational effectiveness.

Employee Relations, Compliance & HR Partnership

Serve as a liaison between the local business and Corporate HR, Talent Acquisition, Learning & Development, and other support functions.

• Route employee questions or concerns, compliance issues, and sensitive matters to the appropriate corporate HR partners.
• Support employee‑related compliance initiatives, audits, and workforce programs.
• Ensure local practices align with company policies and organizational requirements.
• Maintain confidentiality and exercise discretion when handling sensitive employee and business information.

Skills & Qualifications

Associate's or Bachelor's degree in Human Resources, Business Administration, Communications, or a related field preferred.

• 3+ years of experience in office administration, human resources, operations, or a related role.
• Experience working in a fast-paced, hands‑on, growing organization.
• Strong organizational, communication, and administrative abilities; familiarity with Workday and payroll systems; attention to compliance and detail‑oriented.

Employment is contingent upon successful completion of pre‑employment requirements, including verification of employment history, education, background screening, and drug testing where permitted by law. Safety‑sensitive positions may require cannabis (marijuana) testing. All testing and employment decisions will comply with applicable federal, state, and local laws.

If you're looking for an engaging career with growth opportunities in a supportive environment, you'll love a career at ThermalNetics! Building a more sustainable planet. Creating comfortable, healthy spaces for people to connect, live and work. Perfecting the air we share.

Daikin Applied is not just an HVAC company. We're part of a global technology powerhouse that uses Heating, Ventilation and Air Conditioning (HVAC) to transform the world. We're innovators and leaders. Not only as a business, but as individuals. And we are honored to say we were named to Forbes' America's Best-In-State Employers list for 2025, ranking #1 in Minnesota for Manufacturing and Engineering. You see, we're not just innovating on the outside. We're innovating on the inside to unlock people's unlimited potential and bring out the diverse and groundbreaking ideas that will help us solve today's most pressing challenges. That's why Daikin offers more than a job. Here's where you'll be heard, be valued, belong -- and be able to make your mark. Over the past several years, we’ve proudly welcomed several organizations into our family, each bringing unique strengths, deep expertise, and talented teams. As we continue to grow, these partners play a vital role in expanding our capabilities and shaping the future of our organization. Whichever Daikin Applied company you join, you’ll be part of a unified, supportive environment where you can make an impact and grow your career.