Office Administrator

Luxury Bath; Shoreline (WA); On-site; USD 42,000 - 62,000; Full time

Job summary

Bath Center in Seattle, Washington seeks an Office Administrator to support finance, HR, operations, sales, marketing and ownership. You will coordinate office activities to ensure efficiency and compliance with company policies in a fast-paced environment.

The role involves managing social media, events, monthly sales sheets, commissions, deposits, mail, and insurance documentation, while supporting colleagues as needed. Strong communication and organizational skills are essential.

Qualifications

• High school degree required with 1 year in a fast-paced office environment.
• Proficiency in MS Office and QuickBooks needed.
• Associates degree in business preferred; Team Design experience a plus.

Responsibilities

• Assist in creating and maintaining social media strategy.
• Coordinate company events and functions.
• Compile monthly sales sheets and ensure tax accuracy.
• Manage labor spreadsheets and installers hours.
• Handle follow-up calls and emails from installs.

Skills

Communication skills

Interpersonal skills

Organizational skills

Leadership

Attention to detail

Self-motivation

Time management

Teamwork

Mathematical ability

Education

High school degree

Associates degree in business

Tools

MS Office

QuickBooks

Team Design

Job description

Bath Center in Seattle, Washington is one of the fastest growing brands in the acrylic bath remodeling industry. We are looking for quality people to join our winning team. Our goal is simple, to beautify bathrooms across North America by manufacturing and installing attractive, durable and maintenance-free bath remodeling fixtures. Thereby, we enrich the lives of those we touch.

The Office Administrator ensures that administrative matters within Bath Center are carried out smoothly. Taking direction from leadership, the Office Administrator interfaces with all aspects of the business - with finance, human resources, operations, sales, marketing and the owner. The Office Administrator coordinates office activities and operations to secure efficiency and compliance to company policies. Operating in a fast-paced office environment, this individual possesses exemplary interpersonal skills allowing for satisfactory resolution on a multitude of administrative matters.

Essential Functions

• Assist in the creation and maintenance of social media strategy.
• Assist in coordinating company events and functions.
• Compile monthly sales sheet and ensure all tax charged is correct
• Manage labor spreadsheets and installers hours.
• Addressing follow-up phone calls and emails from installs.
• Process monthly salesperson commissions.
• Compile monthly deposit sheet.
• Deposit all incoming checks and tract accordingly.
• Manage incoming and outgoing mail (e.g., USPS, UPS, FedEx).
• Manage subcontractor’s insurance - liability and workers compensation coverage.
• Order office supplies.
• Take and transcribe minutes of bi-company meetings.
• Assist colleagues whenever necessary.

Competencies

• Outstanding communication and interpersonal abilities.
• Excellent organizational and leadership capabilities.
• Attention to detail.
• Self-starter.
• Good time management skills.
• Flexible in approach with others.
• Thick-skinned (i.e., not prone to take things personally)
• Steady and patient work style.
• Above average mathematical skills.

Work Environment

This position operates in a professional work environment. This position routinely uses standard office equipment such as computers and smartphones.

Physical Demands: Minimal bending, sitting, and lifting.

Required Education And Experience

• High school degree.
• One year of demonstrable work experience in a fast-paced office environment.
• High proficiency in MS Office and Quick Books.

Preferred Education And Experience

• Associates degree in business or closely related field from a regionally or nationally accredited institution.
• Proficiency with Team Design.
• Experience in finance and/or human resources within an organization.
• Experience with Home Improvement Remodeling industry.