Legal Administrative Assistant

Ballard-Spahr-LLP; Minneapolis (MN); Hybrid; USD 70,000 - 90,000; Full time

Job summary

Ballard Spahr LLP in Minneapolis seeks a Legal Administrative Assistant to support the Business and Transactions team. You will maintain and process case information, create electronic files, prepare legal documents, e-file, and handle various administrative tasks.

The ideal candidate has at least three years of law-firm experience, strong MS Office skills, and familiarity with time and billing systems. This role is hybrid with three in-office days per week and offers a competitive salary and

Qualifications

• Minimum of three years of experience at a law firm.
• Knowledge of standard B&T practices and transactions.
• Proficiency with Microsoft Office Suite, document management, and time/billing systems.

Responsibilities

• Maintain and process case information and manage the progression of cases to final disposition.
• Create electronic files, prepare and process correspondence, memoranda and complex legal documents, e-file, and perform other administrative functions.
• Administrative duties including travel coordination, scheduling meetings, maintaining attorney calendars and contact information.
• New client intake, file maintenance using the firm’s electronic records management system.
• Time entry and billing.

Skills

Communication

Attention to detail

Time management

MS Office

Tools

Microsoft Office Suite

Job description

Department: Business and TransactionsAbout Us:Ballard Spahr, LLP is a renowned national law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.Ballard Spahr LLP is seeking a dedicated and reliable individual to provide support to lawyers in the business and transactions practice group in the Minneapolis office. The selected individual will assume responsibility with minimal supervision, exercise initiative and judgment to make decisions within the scope of their assigned authority, and both champion and practice collaboration with all firm members and clients. The assistant will work collaboratively to anticipate and respond timely to the needs of the assigned LAA Team and its included fee earners and clients. This position is hybrid and offers a work schedule of 3 days a week in the office.Why Join Us?Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.Your Role:As a Legal Administrative Assistant within our Business and Transactions team, you will:Maintain and process case information, manage the progression of cases to final disposition.Create electronic files, prepare and process correspondence, memoranda and complex legal documents, e-file, and perform other administrative functions.Administrative duties which include travel coordination, schedule meetings, maintain attorney calendars and contact information.New client intake, file maintenance utilizing the firm’s electronic records management system.Time entry and billing.What We’re Looking For:Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.Communication: Strong verbal and written communication abilities.Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.Required Experience:Qualified applicants will have a minimum of three years of relevant experience with a law firm. Knowledge of standard B&T practices and transactions. Requirements include technical proficiency in Microsoft Office Suite, document management, time and billing systems.The salary range for this position is from $70,000 – $90,000, which reflects the Firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate’s experience and qualifications.Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the firm’s website.Ready to Grow with Us?If you are ready to play a vital role in the Firm’s success, we encourage you to apply and be a part of our commitment to excellence.At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.The firm is not accepting resumes from search firms for this position.