Office Administrator

Celestica Inc.; Richardson (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Celestica Inc. in Richardson, Texas is seeking an Office Administrator to provide broad administrative, project and executive support to senior leaders and department staff.

The role requires strong organizational skills, discretion with confidential information, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities include coordinating meetings and events, arranging domestic and international travel, preparing communications and reports, maintaining files

Qualifications

• Four to six years’ relevant experience.
• Proficient with Microsoft Office suite.
• Ability to handle confidential information.

Responsibilities

• Coordinate a wide variety of meetings and events on and off site; manage agendas and schedules.
• Coordinate national and international travel arrangements.
• Prepare correspondence, reports and presentation graphics; maintain files and databases.
• Process expense reimbursements and reconcile statements; interact with internal/external customers.
• Support special projects and mentor new administrative staff.

Skills

Meeting coordination

Travel coordination

Office software

Communication skills

Project support

Education

High School diploma

Tools

Excel

Word

PowerPoint

Access

Job description

Office Administrator

Date: Jul 6, 2026

Summary

Provides broad and complex administrative, project and office support to senior executives and departmental staff members.

Detailed Description

Performs tasks such as, but not limited to, the following:

• Coordinates a wide variety of larger scale meetings and events on and off site including: schedules facilities and negotiates for their use; handles logistics; develops and distributes agendas and schedules; schedules participants; acts as the main point of contact for meeting information.
• Coordinates national and international travel.
• Receives and reviews incoming mail and messages and prioritizes and forwards as appropriate.
• Prepares correspondence, agendas and presentation graphics; creates and maintains office files and databases; completes and submits expense reimbursement forms and reconciles credit card statements. Interacts with internal and external customers on a daily basis.
• Acts as an information resource in routine and unusual situations. Provides interpretation of department policies and guidelines.
• Coordinates and completes a wide variety of special projects.
• Gathers information for production of reports, org charts, administrative procedures and company guidelines.
• Creates forms, checklists and procedures to promote efficiency and consistent operations across the department or business unit.
• Leads administrative meetings and luncheons, teambuilding initiatives and communication efforts to share best practices and promote teamwork.
• Mentors new administrative assistants and provides training and work direction.
• Strong knowledge of computer applications and the ability to accurately perform tasks in some or all of the following applications: Access, Excel, Word and PowerPoint. Knowledge of the applicable areas of Celestica business in which the incumbent is located.
• Knowledge of the applicable areas of Celestica business in which the incumbent is located.
• Ability to communicate effectively, both verbally and in writing, with a wide variety of internal and external customers.
• Ability to evaluate multiple ongoing tasks and non-routine situations, determine priorities and organize work in a manner that allows for timely completion of projects.
• Ability to manage a wide variety of sensitive business and employee information in a confidential manner.
• Ability to present a positive, professional image of the company to a wide variety of contacts.
• Ability to efficiently organize, file and retrieve hard copy and electronic information relating to the business of the work unit.

Physical Demands

• Duties of this position are generally performed in a normal office environment.
• Duties may require extended periods of sitting and sustained visual concentration on a computer monitor or on numbers and other detailed data. Repetitive manual movements (e.g., data entry, using a computer mouse, using a calculator, etc.) are frequently required.

Typical Experience

• Four to six years’ relevant experience

Typical Education

• Additional courses after High School, or consideration of an equivalent combination of education and experience.
• Educational Requirements may vary by Geography

Notes

This job description is not intended to be an exhaustive list of all duties and responsibilities of the position. Employees are held accountable for all duties of the job. Job duties and the % of time identified for any function are subject to change at any time.

Equal Employment Opportunity

Celestica is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.
This policy applies to hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral and other aspects of employment and also states that retaliation against a person who files a charge of discrimination, participates in a discrimination proceeding, or otherwise opposes an unlawful employment practice will not be tolerated. All information will be kept confidential according to EEO guidelines.
Celestica is an E-Verify employer.