05 - Administrator 2

Celestica; Plano (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Celestica in Plano, TX seeks an Administrator 2 to provide broad administrative, project and office support to a senior executive and departmental staff. You will manage schedules, coordinate meetings, prepare presentations, and handle travel logistics in a fast paced manufacturing office environment.

The role requires 4+ years of experience, strong communication and discretion with confidential information, and the ability to juggle multiple tasks while interacting with internal and external

Qualifications

• 4+ years of relevant professional experience, or an equivalent combination of education and hands‑on experience.
• Educational requirements may vary by geography and depend on the organization.
• Experience with confidential information and cross‑functional coordination is preferred.

Responsibilities

• Coordinates a wide variety of larger scale meetings and events on and off site including facility scheduling, logistics, agendas and participant coordination.
• Coordinates national and international travel and related arrangements.
• Receives and reviews incoming mail and messages, prioritizes and forwards as appropriate.
• Prepares correspondence, agendas and presentation graphics; maintains office files and databases; handles expense forms and reconciliations.
• Interacts with internal and external customers daily, providing information as needed.
• Acts as an information resource and interprets department policies and guidelines.
• Coordinates and completes a wide variety of special projects.
• Gathers information for reports, org charts and company guidelines; creates forms and procedures to improve efficiency.
• Leads administrative meetings and teambuilding initiatives to promote teamwork.

Skills

Google Workspace

Microsoft Office

ServiceNow

Ivalua

Education

Additional courses after High School

Job description

Req ID: 139571

Region: Americas

Country: USA

State/Province: Texas

City: Plano

General Overview

Functional Area: BUS - Business Services

Career Stream: ADS - Administration

Role: Administrator 2

Job Title: Administrator 2

Job Code: AD2-BUS

Band: Level 05

Direct/Indirect Indicator: Indirect

Summary

Provides broad administrative, project and office support to a senior company executive and departmental staff members.

Detailed Description

Incumbents may determine best methods and procedures to follow to complete assignments. Tasks are very complex in nature where considerable judgment and initiative are required in resolving problems and making recommendations. Decisions/actions may have an impact on the department’s goals and may go beyond the department. Works under minimum Supervision. Situations not covered by standard processes, procedures and methods are referred to manager or expert resource. May provide functional guidance to others performing similar work. May be considered the expert in areas assigned. Builds internal and external relationships that require exchanging information and providing some explanations in a problem solving capacity.

Performs tasks such as, but not limited to, the following:

• Coordinates a wide variety of larger scale meetings and events on and off site including: schedules facilities and negotiates for their use; handles logistics; develops and distributes agendas and schedules; schedules participants; acts as the main point of contact for meeting information.
• Coordinates national and international travel.
• Receives and reviews incoming mail and messages and prioritizes and forwards as appropriate.
• Prepares correspondence, agendas and presentation graphics; creates and maintains office files and databases; completes and submits expense reimbursement forms and reconciles credit card statements.
• Interacts with internal and external customers on a daily basis.
• Acts as an information resource in routine and unusual situations. Provides interpretation of department policies and guidelines.
• Coordinates and completes a wide variety of special projects.
• Gathers information for production of reports, org charts, administrative procedures and company guidelines.
• Creates forms, checklists and procedures to promote efficiency and consistent operations across the department or business unit.
• Leads administrative meetings and luncheons, teambuilding initiatives and communication efforts to share best practices and promote teamwork.

Knowledge/Skills/Competencies

• Strong knowledge of computer applications and the ability to accurately perform tasks in some or all of the following applications: Google Workspace, Microsoft Office, ServiceNow, Ivalua, etc.. Knowledge of the applicable areas of Celestica business in which the incumbent is located.
• Knowledge of the applicable areas of Celestica business in which the incumbent is located.
• Ability to communicate effectively, both verbally and in writing, with a wide variety of internal and external customers.
• Ability to evaluate multiple ongoing tasks and non-routine situations, determine priorities and organize work in a manner that allows for timely completion of projects.
• Ability to manage a wide variety of sensitive business and employee information in a confidential manner.
• Ability to present a positive, professional image of the company to a wide variety of contacts.
• Ability to efficiently organize, file and retrieve hard copy and electronic information relating to the business of the work unit.

Physical Demands

• Duties of this position are generally performed in a Manufacturing office environment.
• Duties may require extended periods of sitting and sustained visual concentration on a computer monitor or on numbers and other detailed data. Repetitive manual movements (e.g., data entry, using a computer mouse, using a calculator, etc.) are frequently required

Typical Experience

• 4+ years of relevant professional experience, or an equivalent combination of education and hands‑on experience.

Typical Education

• Additional courses after High School, or consideration of an equivalent combination of education and experience.
• Educational Requirements may vary by Geography

Notes

This job description is not intended to be an exhaustive list of all duties and responsibilities of the position. Employees are held accountable for all duties of the job. Job duties and the % of time identified for any function are subject to change at any time.

Celestica is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.

This policy applies to hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral and other aspects of employment and also states that retaliation against a person who files a charge of discrimination, participates in a discrimination proceeding, or otherwise opposes an unlawful employment practice will not be tolerated. All information will be kept confidential according to EEO guidelines.

Celestica is an E-Verify employer.

Company Overview

Celestica, Inc. (NYSE: CLS; TSX: CLS) is a technology leader dedicated to driving customer success and market advancements. With deep expertise in design, engineering, manufacturing, supply chain, and platform solutions, Celestica enables critical data center infrastructure for AI, cloud, and hybrid cloud and advances technologies in high-growth markets. With a talented team and a strategic global network, Celestica helps its customers achieve competitive advantages.

Today, Celestica delivers innovative supply chain solutions globally to customers in strategic two operating and reporting segments: Advanced Technology Solutions (ATS) and Connectivity and Cloud Solutions (CC):

ATS: This segment serves customers in complex, regulated and high‑reliability markets such as Industrial & Smart Energy, Aerospace & Defense, Semiconductor Capital Equipment, and HealthTech. It is engineering led, with deep expertise in design, manufacturing and lifecycle solutions.

CCS: This segment focuses on high-performance technology solutions and services for the data center, serving hyperscalers, digital native customers and enterprises. Celestica's Platform Solutions offering provides innovative and customizable computing, storage and networking solutions enabling AI-driven growth.

Built on a legacy of trust and performance, Celestica has earned its reputation by delivering results in complex and fast-changing markets. Celestica exceeds customer expectations by identifying trends and staying ahead of the curve. Backed by comprehensive capabilities and a global network across North America, Europe and Asia, Celestica helps customers gain competitive advantage with the quality, flexibility and resiliency they need to respond quickly to shifts in demand. Guided by a bold vision to accelerate market advancements, Celestica delivers innovative solutions and technologies that turn complexity into opportunity. Anchored in teamwork and commitment, Celestica strives to be the most trusted partner to its customers and colleagues worldwide.

Celestica would like to thank all applicants, however, only qualified applicants will be contacted.

Celestica does not accept unsolicited resumes from recruitment agencies or fee based recruitment services.